471-Management of Change / 748
Mana
g
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m
ent of C
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BOS-PRD-06.900701
Version 04. Original date: 24/05/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS QHSES Manager. Approved by: BOS Managing Director. Validated by: BOS Quality Representative.
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x
Ensuring suitably qualified and experienced personnel for carrying out and supervising the
equipement change.
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Consult and follow pre-task safety requirements. Identify the stages of work in the risk assessment to form
the basis of a plan which can be passed to the responsible person for approval. The plan
shall
include, and
allow time for, the following items:
x
Identification of stakeholders;
x
Completion of job risk assessment (based on analysis of the steps in the task);
x
Compilation of risk control measures;
x
De-conflicted schedule of work (including preparations such as docking or tank cleaning) with one
person allocated as responsible for ensuring completion of each task;
x
Issue of Permits to Work (PTWs);
x
Commissioning;
x
Familiarisation or training to new/modified equipment;
x
Trial (as applicable);
x
Communication plan (showing who needs to know what in order to proceed the job safely);
x
Tool Box Talk (TBT) preparation;
x
Submission of change documentation to Quality and HSE for quality/safety check;
x
Authorisation to proceed;
x
Completion of documentation and maintenance records (especially the change to Ship Fit Definition
and logistic support requirements).
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Submit plan to
C
hi
ef En
gi
nee
r
o
r Su
p
e
ri
nten
d
ent
for scrutiny;
x
Obtain approval from
Te
ch
n
ic
al Mana
g
e
r
.
The approval process for changing an equipement
shall
also fully comply with BOS expenditure approval
procedure BOS-PRD-17.0001-fr
–
Procé
dure d’approbation des dépenses
.
The action and communication plan
shall
be submitted allowing sufficient time for scrutiny and
amendment before the work is due to commence.
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The
Te
ch
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ic
al Mana
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e
r
or (assigned role) is responsible for :
1. Carrying out a pre-start review for changes that require one before commissioning;
2. Checking if MoC is being performed as per MoC Plan. If not, MoC Plan has to be reviewed
and reapproved;
3. Ensure that a post change review is conducted when all actions are completed.
4. Ensure lessons learned are documented and shared with stakeholders;
5. Ensure MoC is closed (sign off approval authority);
6. Record and file documentation in MoC register.
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Documentation is to be completed, updated and provided as follows :
x
Technical documentation (e.g. drawings, technical change report, etc...) ;
x
Operating documentation (procedures, instructions, etc...);
x
Trial reports (as applicable);
x
Maintenance database (Task Assistant software : frequency of tasks, nature, reports, etc
…
);
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