475-Management of Change / 748
Mana
g
e
m
ent of C
h
an
g
e
BOS-PRD-06.900701
Version 04. Original date: 24/05/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS QHSES Manager. Approved by: BOS Managing Director. Validated by: BOS Quality Representative.
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4
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9
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3
M
i
t
ig
at
i
on an
d
c
ont
r
ol
s
Identify associated control measures including:
x
Appropriate changes to HSE precautions (may require a further change request);
x
Checking equipment is able to sustain this change in limitations, inspection or maintenance routine
without failure;
x
Modelling effects of new process on stability, watertight integrity or fire safety;
x
Familiarisation and training requirements;
x
Understanding effect of changed procedure on other equipment;
x
Attendance for
Refe
r
ent Capta
i
n
/
C
hi
ef En
gi
nee
r
to first time non-routine operations.
Some controls may be so significant (e.g. Operator/Maintainer training) that they require separate
change requests to be raised and planned.
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9
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4
Ac
t
i
on
s
an
d
Co
mmu
n
ic
at
i
on
P
lan
Items identified in the risk assessment
shall
form the basis of a plan which can be transmitted to the
responsible person for approval.
The plan
shall
consist of the following items as a minimum:
x
Implementation of mitigation measures;
x
Implementation of special reporting regime (for change evaluation);
x
Change notices, gauge glass zones, re-program surveillance panels (if applicable);
x
Update maintenance/operating documentation (hard and soft copy);
x
Date on which changed operating conditions, maintenance/inspection routines are implemented;
x
Produce trial plan showing check points and criteria for successful trial;
x
Produce detailed communication plan showing who needs to know what and when they
shall
be told;
x
Submission of changed documentation to the Quality and Safety Department;
x
Training (or familiarization) planning.
4
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9
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5
A
pp
r
o
v
al
Obtain approval from the Change Owner (
Ope
r
at
i
on
s
Mana
g
e
r
or
Te
ch
n
ic
al Mana
g
e
r
). This approval
cannot be given without consultation with the
Ma
s
te
r
/
C
hi
ef En
gi
nee
r
of the vessels concerned.
The Actions and Communication Plan
shall
be submitted allowing sufficient time for scrutiny and amendment
before the changes come into force.
Client approvals may be required in accordance with charter, Logistics or HSE planning.
4
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9
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6
I
m
ple
m
entat
i
on
, m
on
i
to
ri
n
g
an
d
a
ss
e
ssm
ent
C
h
an
g
e Coo
rdi
nato
r
shall
monitor the effectiveness of the change process and the change itself.
Where unforeseen problems occur, the plan and risk assessment
shall
be reviewed.
If alterations are necessary, the plan
shall
be re-authorised in consultation with the vessel
Ma
s
te
r
/
C
hi
ef
En
gi
nee
r
before the trial continues.
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9
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7
D
o
cum
entat
i
on
The following documents may be relevant for these kind of changes :
x
Updated Maintenance Records (electronic and paper) if applicable;
x
Updated Technical/Operating References;
x
Updated Logistic Support Records (e.g. modification to consumable stores ordering schedule);
475