473-Management of Change / 748
Mana
g
e
m
ent of C
h
an
g
e
BOS-PRD-06.900701
Version 04. Original date: 24/05/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS QHSES Manager. Approved by: BOS Managing Director. Validated by: BOS Quality Representative.
15 / 21
x
Client requirements (if contract awarded), e.g:
Inspections;
Training;
Bridging documentation;
Equipment to meet contract;
Kick off meetings/contract review;
Other.
4
.
8
.
3
M
i
t
ig
at
i
on an
d
c
ont
r
ol
s
Identify controle measures associated to risks identified :
x
Regular checks on documentation production progress;
x
Maintain close relationship with the New Build Department to ensure commissioning is on schedule;
x
Ensure suitably qualified and experienced
Te
ch
n
ic
al
Su
pe
ri
nten
d
ent
available for
delivery/acceptance inspection;
x
Availability and competence of crew;
x
Use of
Vessel Crewing Guidelines
to select, train and induct suitably qualified and experienced
crews;
x
Ensure all applicable existant JSAs are compatible with new built vessel.
NOTE: Some controls may be so significant (e.g. operator/maintainer training) that they require separate change requests to be raised
and planned.
4
.
8
.
4
Ac
t
i
on an
d
c
o
mmu
n
ic
at
i
on plan
The plan
shall
consist of the following items as a minimum :
x
Crew training schedule;
x
Production of operating documentation;
x
Production of maintenance documentation;
x
Update of quality/commercial documentation ;
x
Review and update of all applicable JSAs
–
SMS;
x
Delivery arrangements (passage planning, delivery crew, etc
…
);
x
Date of arrival in base port;
x
Additional work required post acceptance;
x
Date on which new vessel
shall
be accepted into service;
x
Interface with client/other BOURBON Companies;
x
Produce detailed communication plan showing who needs to know what and when.
4
.
8
.
5
A
pp
r
o
v
al
Approval to start the new delivery process
shall
come from the
Mana
gi
n
g
D
ir
e
c
to
r
on advice from the
Cont
r
a
c
t
s
Mana
g
e
r
/
Ope
r
at
i
on
s
Mana
g
e
r
and
Te
ch
n
ic
al Mana
g
e
r
.
The Actions and Communication Plan in the
shall
be submitted allowing sufficient time for scrutiny and
amendment before the changes come into force.
Client Approvals may be required in accordance with charter, Logistics or HSE planning.
4
.
8
.
6
I
m
ple
m
entat
i
on
, m
on
i
to
ri
n
g
an
d
a
ss
e
ssm
ent
C
h
an
g
e Coo
rdi
nato
r
shall
monitor the effectiveness of the new delivery process and the change itself.
Where unforeseen problems occur, the plan and risk assessment
shall
be reviewed.
If alterations are necessary, the plan
shall
be re-authorised in consultation with the vessel
Ope
r
at
i
on
Mana
g
e
r
/
Su
pe
ri
nten
d
ent
before the trial continues.
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