468-Management of Change / 748
Mana
g
e
m
ent of C
h
an
g
e
BOS-PRD-06.900701
Version 04. Original date: 24/05/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS QHSES Manager. Approved by: BOS Managing Director. Validated by: BOS Quality Representative.
10 / 21
4
.
6
.1 I
d
ent
i
f
ic
at
i
on of t
h
e nee
d
fo
r
a new e
m
p
lo
y
ee/
cr
ew
m
e
mb
e
r
o
r
o
rg
an
is
at
i
onal
ch
an
g
e
The reason for the change can be:
x
Sudden relief due to illness;
x
Relief due to incompetence or disciplinary reasons;
x
New vessel into service;
x
Resignation;
x
Promotion;
x
Modification of lines of responsabilities;
x
Major increase/decrease of activity inducing reorganization;
x
Offices/facilities relocation;
x
etc.
4
.
6
.
2
Ris
k a
ss
e
ssm
ent
Risks
shall
be assessed regarding the person itself and the interfaces with people and environment :
x
Identify the Responsible Manager (E.g:
Mana
gi
n
g
D
ir
e
c
to
r
/
O
p
e
r
at
i
on
s
Mana
g
e
r
/
Ma
s
te
r
/
C
r
ew
i
n
g
an
d
H
R
Mana
g
e
r
);
x
Consult them to identify the risks associated with the personnel change;
x
Identify the training requirements (duration, possibility of failure etc);
x
Consider the operational commitments of the vessel;
x
Consider client or charter requirements or restrictions;
x
Consider competence and compliance with Crewing Policy (see chapter 6);
x
Cultural issues and geographical restrictions;
x
Administrative preparations;
x
Work environment.
4
.
6
.
3
M
i
t
ig
at
i
on an
d
c
ont
r
ol
s
Identify risk control measures i.e:
x
Induction/familiarisation;
x
Training;
x
Handover (contents, scheduling, timing of handover);
x
Contingency (back up planning) in case of failures;
x
Attendance for
R
efe
r
ent Ca
p
ta
i
n
/
R
efe
r
ent C
hi
ef En
gi
nee
r
to first time non-routine operations.
4
.
6
.
4
Ac
t
i
on an
d
Co
mmu
n
ic
at
i
on
P
lan
Once the risks and mitigations measures are understood, the Action Plan
shall
be provided to Approval
Authority.
Personnel assigned to a new position ashore, onboard the same vessel or transferred to another vessel, will
complete a planned induction routine that will include the following activities :
x
As
sessment of new joiner’s qualifications to establish whether additional training is
required for the
role;
x
Training courses and simulator time (if required);
x
Familiarisation with
Job Description
;
x
Familiarisation training required by legislation (E.g. ISM, STCW);
x
Familiarisation with the Companies SMS (conducted prior to taking on the role) by either an
applicable
Sh
o
r
e Ba
s
e
R
e
p
r
e
s
entat
i
ve
, the
Ma
s
te
r
, or by a
Ve
ss
el Off
ic
e
r
designated by the
Master;
468