490-Incident Reporting, Investigation and Management / 748
Incident
R
e
p
ortin
g,
In
v
esti
g
ation
and Mana
g
e
m
ent
BOS-PRD-0302.900801
Version 04. Original date: 05/06/2012. Version date: 31/12/2014. Valid version only on QMS site.Uncontrolled document when printed.
Procedure prepared by: BOS QHSE Coordinators. Approved by: BOS QHSES Manager. Validated by: BOS Quality Representative
6 / 21
4.
2
Incident re
p
ortin
g
ALL incidents, regardless of level are
R
EPO
R
TABLE
including those involving third parties and equipment.
Timely and accurate reporting of incidents ensures that management are informed and can respond
appropriately to a situation.
Ti
m
ely re
p
ortin
g
o
f
HIGH
p
otential incidents
by the most effective method at the first
opportunity
is considered to
m
ean
b
y tele
p
hone.
Other required methods (e-mail, electronic reporting communication) are to be considered as
secondary, supporting back up.
Different kinds of incidents require differing reporting levels, dependent on the potential impact of the
incident. The fina
l severity may not be known at the time of reporting. For this reason, the wording “Potential”
is used.
Incidents are classified as having ‘
HIGH Impact
’
,
‘
MODERATE Impact
’
and
‘LOW Impact’
.
Near miss incident is defined as any event or sequence of event that did not result in an accident but which,
under slightly different conditions, could have done so.
This classification will be done by
BO
S
De
pu
ty DPA
in collaboration with
BO
S
H
S
E De
p
art
m
ent
.
Then, it will be agreed, or not, by
C
or
p
orate H
S
E
through the HSE Incident Database.
Several forms for reporting HSE issues are available in the System: the
Incident Report
, the
Situation Report
and the
B-Safe cards
. All of them are level 1 documents, i.e. Bourbon issued them.
The
Incident report
is to be used to report the following: Collisions / Damages to Assets / Damages to
environment / Personal Injuries (BOURBON or Non BOURBON) / Near Misses / Work related Illnesses /
Breaches Of Conduct (BoC) with respect to BOURBON Policies not being respected.
The
Situation Report
will be used for all other reportable situations such as: Any suggestion relative to the
design of an equipment, any improvement of the SMS, situation that slow down the activity and need to be
solved.(for details please refer to SMS Section 12 BOS-PRD-1201.901201 Corrective Action Procedure §
4.2.2
)
.
Two types of
B-Safe cards
exist: Behavioural Observation and Hazardous Situation. They are to be used in
case an hazard is detected onboard and can be managed by the crew itself without externalassistance.
For further detailed informations regarding
B-Safe cards
, please refer to procedureBOS-PRD-03.900904- B-
Safe Hazard Observation and Hazard Hunt in the section 9 of this manual.
4.
2
.1 HIGH
R
EAL I
mp
act Incidents (as
p
er the
S
e
v
erity
m
atri
x
):
x
Fatality or more than one fatality;
x
Permanent disability;
x
Lost Time Injury (LTI kown also by Lost Work Case LWC);
x
Fire;
x
Spill >100 liters (contained or at sea);
x
Collision/Damages to assets >100
000€
;
x
Flooding,
x
Grounding;
x
Situations where the vessel touches bottom with any damages or suspected damages;
x
Blackout or mechanical failure leading to a hazardous situation or client complaint;
x
Any incident leading to a serious breach of statutory, national, international, Company or client
regulations;
490