488-Incident Reporting, Investigation and Management / 748
Incident
R
e
p
ortin
g,
In
v
esti
g
ation
and Mana
g
e
m
ent
BOS-PRD-0302.900801
Version 04. Original date: 05/06/2012. Version date: 31/12/2014. Valid version only on QMS site.Uncontrolled document when printed.
Procedure prepared by: BOS QHSE Coordinators. Approved by: BOS QHSES Manager. Validated by: BOS Quality Representative
4 / 21
3
.
R
es
p
onsibilit
y,
aut
h
orit
y
and accountabilit
y
Mana
g
in
g
Director
has the responsibility, authority and accountability for:
a) Ensuring that
Incident Reporting, Investigation and Management
procedures are defined,
documented and approved;
b) Ensuring that HIGH impact incidents including third parties are reported by the most effective
method at the first opportunity;
c) Ensuring that MODERATE, LOW impact incidents including third parties and Significant Near Misses
are reported within 24 hours;
d) Ensuring all breaches of maritime regulations and laws are reported;
e) Ensuring effective investigation is performed and documented;
f) Ensuring all incident investigation reports, inclusive of improvement action planning, are reviewed
and approved prior to release;
g) Ensuring all improvement actions identified through investigation or otherwise are verified as
effectively implemented;
h) Ensuring resources are provided as applicable and levels of responsibility are assigned for leading
incident investigations according to the severity of the incident (as defined in §
3
.5.1);
i) Ensuring resources to enable training and refresher training for continued effective incident
investigation, are identified and provided;
j) Ensuring incident investigation training is completed as per BOURBON expectations.
O
p
erations Mana
g
er/ De
p
ut
y
Desi
g
nated Person As
h
ore
(
DPA
)
have the responsibility, authority and
accountability for:
a) Ensuring that the requirements and expectations of
Incident Reporting, Investigation and
Management
are communicated and implemented onboard all vessels under his/her jurisdiction.
b) Reporting high potential negative impact incidents by the most effective method at the first
opportunity after being informed;
c) Reporting moderate potential negative impact incidents within 24 hours of being informed;
d) Reviewing and forwarding of the IMCA station keeping incident form for DP vessels to the
C
or
p
orate D
y
na
m
ic Positionin
g C
o
mp
etent
S
u
p
erintendent
;
e) Including the IMCA station keeping incident form for DP vessels, after review by the
C
or
p
orate DP
C
o
mp
etent
S
u
p
erintendent
, with the incident report form on the HSE Incident Database;
f) Monitoring all incident investigations and reporting progress to the
Mana
g
in
g
Director
;
g) Overall management of incidents;
h) Ensuring accuracy and quality of incident data uploaded on to the HSE Incident database;
i) Ensuring effective implementation of preventive and corrective action.
C
ontracts Mana
g
er
has the responsibility, authority and accountability for:
a) Monitoring compliance with this procedure and liaising with the
Master
to best ensure all practical
means are addressed to support the
Master
executing his/her duties in respect of this procedure.
b) Verifying effective application of
Incident Reporting, Investigation and Management
requirements
onboard vessels operating on their specific Contracts.
c) Reporting high potential negative impact incidents by the most effective method at the first
opportunity after being informed;
d) Notifying in a timely and factual manner all low, moderate and high potential incidents and all
moderate and high potential near miss incidents occurring on board and on-chartered vessel.
Masters
have the responsibility, authority and accountability for:
a) Verifying effective implementation of
Incident Reporting, Investigation and Management
requirements onboard their specific vessel.
b) Reporting high potential negative impact incidents by the most effective method at the first
opportunity after being informed;
c) Reporting low and moderate potential negative impact incidents within 24 hours of being informed;
d) Reporting incidents to Port Authorities where applicable;
e) Ensuring the implementation of corrective/preventive action onboard the vessel.
488