463-Management of Change / 748
Mana
g
e
m
ent of C
h
an
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e
BOS-PRD-06.900701
Version 04. Original date: 24/05/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS QHSES Manager. Approved by: BOS Managing Director. Validated by: BOS Quality Representative.
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C
h
an
g
e
i
n ope
r
at
i
n
g
c
on
di
t
i
on
s
:
x
Maintenance;
x
Inspection;
x
Operating area;
x
Client and contracted scope of services;
x
Contracts (including cost schedules);
x
Regulations;
x
Operating parameters (including but not limited to: pressures, temperatures, equipment settings,
weather limitations, manpower limitations etc.).
C
h
an
g
e
i
n ope
r
at
i
n
g
a
r
ea
i
n
c
l
ud
e follo
wi
n
g
a
s
pe
c
t
s
to
c
on
sid
e
r
:
x
Visas;
x
Logisitics;
x
Vaccinations and Health;
x
Security;
x
Safety requirements and specific training (example of BOSIET that needs to be OLF approved for
Norway, specific SOPEP plan for Brazil or US);
x
Difficulties in providing spares or specific equipment (medicine, pyrotechnics,etc
…
).
C
h
an
g
e
i
n p
r
o
c
ee
di
n
g
:
x
Change in conditions comparing to planning (monitored onsite prior doing a task) : different weather
condition, personnel, equipment, arrangement, distance;
x
Significant addition of work that was not stipulated in the procedure;
x
Change in the task orders to perform a job.
C
h
an
g
e
i
n e
x
te
r
nal fa
c
to
r
:
x
New regulation entering into force in country of operation and having a potential impact on operation;
x
Significant modification in the country or area of operation that could impact operation (war, security
threat, natural disaster, social pressure).
3
R
e
s
pon
s
ab
i
l
i
t
y,
a
u
t
h
o
ri
t
y,
an
d
a
cc
o
u
ntab
i
l
i
t
y
Gene
r
al
d
ef
i
n
i
t
i
on
s
:
C
h
an
g
e
I
n
i
t
i
ato
r
:
Person identifying a change and instigating a change according this MoC procedure.
-
He’s
in charge to submit the change to their line management, to identify the associated risks and to
develop the mitigation plan with all stakeholders.
- He submits approval of relevant Authority to launch the MoC process and for signing off on
completion of the change.
L
i
ne Mana
g
e
r
:
The person accountable for initial approval or rejection of a proposed Change by the Change
Initiator.
C
h
an
g
e Coo
rdi
nato
r
:
Person responsible and accountable to lead and manage the change process. He
may also be the
C
h
an
g
e
I
n
i
t
i
ato
r
.
- He is in charge to build a competent team composed of relevant stakeholders if required by the
complexity of change.
- He has the responsibility to supervise the right application of the MoC process and to ensure the
completion of the MoC within the timeframe, typically 3 months.
- He reports progress to the
C
h
an
g
e
I
n
i
t
i
ato
r
, stakeholders and Approval Authority.
- He reviews the process on completion of the change and transfer lessons learned to the rest of the
organisation if required.
App
r
oval A
u
t
h
o
ri
t
y
:
The person accountable for approving each change process steps and for signing-off
on completion of the Change. It must be a different person to the
MoC Coo
rdi
nato
r
, at a more senior level,
and the most appropriate to the nature of the change.
463