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SMS Measure
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BOS-PRD-1202.901201
An inspection is different to a standard visit or an audit, which look at the efficiency of the processes that
form the Management System. In many cases the findings of an inspection
shall
be the objective evidence of
failures of the Management System.
4.1.3.1 Vessel Internal inspections
At least twice per year, the vessel
shall
be inspected by the Company Senior Management using the specific
Management Vessel Visit Checklist
. The
Visiting Manager
shall
ensure that the vessel is aware of
inspection date.
The visit gives opportunities to identify any deficiency in the Vessel Management System and ensure that
improvement actions plans are put in place.
In regard to material state of a ship, it also gives a strong indication of the effectiveness of its Crew and level
of shore support.
This specific checklist is available for the purpose of ascertaining basic standards on vessels without going to
the depth or detail of vessel inspections, audits or similar. The
Management Vessel Visit Checklist
is
developed for use by typically non-operational managers, such as visiting senior management.
Senior management vessel visits enable overview of conditions in a practical manner, providing guidance for
coverage of the following areas:
x
Approaching the vessel;
x
Boarding the vessel – gangway and deck;
x
Discussion with
Master
and
C
hie
f
Engineer
;
x
General discussion with officers and ratings;
x
General vessel tour;
x
Closing discussion with
Master
.
It is important that prior to and/or during the vessel inspection, the
Visiting Manager
reviews the vessel audit
Reports (ISM internal & external audits, Port state Control, OVID/ CMID, etc…) and checks the status of any
non-conformities and corrective actions previously raised. The requirements are as detailed below:
x
Read previous Ship Inspection Reports;
x
Read previous Audit Reports;
x
Make notes of issues highlighted (to ensure they have been addressed);
x
Check progress on any issues raised by the vessel;
On completion of the visit, the
Master
and
Visiting Manager
shall
sign and date the
Management Vessel
Visit Checklist.
The completed
Management Vessel Visit Checklist
is then forwarded to the respective
Operati
o
ns Manager
, who is responsible to develop any necessary
Corrective Action Plan
, assigning
responsibilities and following-up actions with appropriate completion dates.
4.1.3.2 Vessel External Inspections (Flag and Class).
Vessel
shall
be inspected by the External Authorities once per year.
These external inspections and surveys aim to verify that ships are well managed and maintained and to
check that surveys are being carried out effectively by the Recognised Organisations.
All vessels types are subject to expanded inspection and the following areas are supposed to be checked:
x
Vessel structure involving assessment of the hull and deck condition;
x
Watertight/weatertight doors, ventilators and hatchways conditions;
x
Emergency systems, covering emergency lighting, as well as steering gear and bilge pumping
equipment;
x
Radio communications, covering areas such as main installation functioning, global maritime distress
safety systems, and back-up energy sources.
Version 04. Original date: 05/06/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS QHSES Manager. Approved by: BOS QHSES Manager. Validated by: Quality Director of Bourbon.
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