709-Measurement and Analysis / 748
SMS Measure
m
ent and
A
nal
y
sis
BOS-PRD-1202.901201
O
ff
i
c
ial
C
erti
f
i
c
ates and D
oc
u
m
ents Depart
m
ent
have the responsibility, authority and accountability for:
a) Managing external audits and inspection program within the Company (ISM, ISPS, Flag and Class
Inspections board vessels).
b) Verifying that all Statutory Certificates have been edited and available onboard;
Q
HSE Deput
y
Manager
has the responsibility, authority and accountability for:
a) Ensuring that all Department Managers received the instructions discussed during the SMS
Management Review Committee ;
b) Participating to the update of the SMS Management Review Tracker file;
c) Ensuring that Annual Review is carried out as per calendar;
d) Analyzing and providing feedback from SMS Management Annual revision to Managers and vessels.
Depart
m
ent Manager
has the responsibility, authority and accountability for:
a) Managing with the support of the
Q
&
HSE Manager /
Q
ualit
y
Representative
, the OSM Self-
Assessments.
Q
MS
A
udit
o
r
has the responsibility, authority and accountability for:
a) Conducting audits on Company vessels, Head Office, suppliers and sub-contractors against the
defined audit criteria;
b) Reporting its results;
c) Maintaining his/her proficiency and competence.
d) Providing any feedback for improvement during the Annual Competence and Performance
Evaluation.
Vessel Master
has the responsibility, authority and accountability for:
a) Performing an annual review of the Company SMS;
b) Assessing the Company SMS for effectiveness;
c) Obtaining feedback from vessel
C
re
w
s
in relation to application of the Company SMS;
d) Proposing opportunities for improvement of the Company SMS;
e) Ensuring the vessel is in possession of a current inspection document to standard required by
IMCA/CMID (CMID 149 form) or OCIMF/OVID (OVID inspection set) depending on the requirements
of the Company;
f) Ensuring vessel availability during audits and inspections;
g) Ensuring that all kind of audit reports received onboard are forwarded to their
Operati
o
ns Manager
and Deput
y
DP
A
to the appropriate distribution list (ref. 4.1.3.4 “Audits and Inspection treatment”).
h) Ensuring all respective identified non-conformities and corrective actions are managed and closed
out timely.
I
SM
Coo
rdinat
o
r
has the responsibility, authority and accountability for:
a) Managing ISM External Audits at the Head Office;
b) Ensuring that all relevant persons receive the last report issued by the external auditor/inspector;
c) Proposing corrective action together with
Masters
,
Operati
o
ns Manager/Deput
y
DP
A
;
d) Providing proposed corrective action to the External auditors/inspectors for approval and send a
copy to the respective vessel;
e) Ensuring that Master Annual Review are carried out as per calendar;
f) Analyzing and providing feedback from Master Annual reviews to Managers and vessels.
OV
I
D
Coo
rdinat
o
r
has the responsibility, authority and accountability for:
a) Ensuring that all relevant persons receive the last report issued by the external auditor/inspector
from OCIMF
b) Proposing corrective action together with
Masters
and
Operati
o
ns Manager / Deput
y
DP
A
.
c) Providing proposed corrective action to the OCIMF Members for approval and send a copy to the
respective vessel;
d) Providing the state of maturity of the Safety Management System (SMS) to the OCIMF Members.
Operati
o
ns
A
ssistant
has the responsibility, authority and accountability for:
e) Ensuring that all relevant persons receive the last report issued by the external auditor/inspector
(Flag and Class Annual and specific Inspections and Surveys).
f) Proposing corrective action together with
Masters
and
Operati
o
ns Manager / Deput
y
DP
A
.
Version 04. Original date: 05/06/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS QHSES Manager. Approved by: BOS QHSES Manager. Validated by: Quality Director of Bourbon.
5 / 17
709