708-Measurement and Analysis / 748
SMS Measure
m
ent and
A
nal
y
sis
BOS-PRD-1202.901201
3 R
es
p
onsibilit
y,
aut
h
orit
y
and accountabilit
y
Managing Director
has the responsibility, authority and accountability for:
a) Ensuring implementation of this procedure;
b) Monitoring the Management Reviews and ensuring that all the improvement opportunities are
discussed during these meetings (cf.
§ 1.4 Management Review
from
SMS section 12 –
Measurement, Analysis and Improvement
);
c) Arranging and coordinating the SMS Management Review Committee activities and meetings.
SMS Manage
m
ent
R
evie
w C
o
mm
ittee
has the responsibility, authority and accountability for:
a) Participating to the SMS Management Review;
b) Proposing changes and improvements in relation to the Company Safety Management System
(SMS).
Designated Person
A
s
h
ore
(
DP
A
)
/De
p
ut
y
DP
A
have the responsibility, authority and accountability for:
a) Ensuring the verification of compliance with Safety Management System requirements through the
organisation of audits and inspections;
b) Ensuring that corrective actions are followed-up, as required;
c) Ensuring follow-up process that
shall
include the verification of corrective actions taken, evidences of
closure and verification of implementation effectiveness;
d) Ensuring complete implementation of Master Annual SMS Review process;
e) Verifying successful implementation and closure of all actions from SMS Management Reviews.
O
p
erations Managers
(
act as De
p
uties DP
A
)
have the responsibility, authority and accountability for:
a) Ensuring that a Management Vessel Visit Check-List is in place for a senior member of the
operations or technical team who has seagoing experience to visit each ship periodically;
b) Ensuring that a corrective action plan, when required, is developed from the Management Vessel
Visit Report and the Management Vessel Visit Check-List, with assigned responsibilities and
completion dates;
c) Ensuring that all external / internal audit reports received from the vessels are forwarded to relevant
personal as per BOS procedures;
d) Verifying the correct implementation of the corrective actions of these audits excluding ISO and
Manning Agencies audits.
Q &
HSE Manager/
Q
ualit
y R
e
p
resentative
has the responsibility, authority and accountability for:
a) Managing internal audits and inspection program within the Company and external audits of its
Suppliers/Sub-contractors (ISO Internal audits, Manning Agency).
b) Ensuring follow-up process that
shall
include the verification of corrective actions taken, evidences of
closure and verification of implementation effectiveness;
c) Selecting
Q
MS
A
uditors
and ensuring their proficiency and competence;
d) Managing the QMS Auditors Pool of the Company;
e) Participating in the selection of the accredited training providers for Q&HSE and security disciplines;
f) Facilitating with
De
p
art
m
ent Manager
and monitoring the OSM Self-Assessments.
A
udit Manager
has the responsibility, authority and accountability for:
a) Managing vessel internal audits and inspections program within the Company ;
b) Ensuring follow-up process that
shall
include the verification of corrective actions taken, evidences of
closure and verification of implementation effectiveness;
c) Selecting the
A
uditors
that will perform the audits, using t
h
e
Q
MS
A
uditors Pool;
d) Participating in the selection of the accredited training providers for Q&HSE and security disciplines;
e) Managing the Root Causes Committee with the support of
De
p
art
m
ent Manager
(
s
)
.
Version 04. Original date: 05/06/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS QHSES Manager. Approved by: BOS QHSES Manager. Validated by: Quality Director of Bourbon.
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