715-Measurement and Analysis / 748
SMS Measure
m
ent and
A
nal
y
sis
BOS-PRD-1202.901201
4.
3
A
nnual SMS Mana
g
e
m
ent
R
evie
w
4.
3
.1
R
evie
w m
eetin
g
s
In compliance with
ISM
, the Company Organisation
shall
meet and review the implementation of the SMS
ashore and on the ships to determine its effectiveness in meeting the Company objectives.
This
shall
be done at intervals not exceeding 12 months. Any postponement of the meeting can only be
authorised by the
Mana
g
in
g
Dire
c
t
o
r
in writing.
Continuous improvement
shall
be attained through the development of an annual management actions plan
arising from the SMS Management Review.
Minutes
shall
be kept and all recommendations and action requirements
shall
be recorded. The minutes of
meetings may be made into a report and copied to all vessels, Head Office facilities and
Co
rp
o
rate HSE
in
Marseilles.
Mana
g
ers
actioned
shall
be held accountable for completion of assigned actions in the required time scale.
When actions are completed, evidence
shall
be sent to the
DP
A
.
The
DP
A
shall
verify the successful implementation and closure of all such actions.
4.
3
.
2
R
evie
w Comm
ittee
The SMS Management Review Committee
shall
comprise
Seni
o
r
and
Other Mana
g
e
m
ent Pers
o
nnel
that
have responsibilities within the SMS. Membership of the SMS Management Review Committee may be as a
minimum:
x
C
re
w
in
g
and H
R
Mana
g
er;
x
Operati
o
ns Mana
g
ers;
x
Q &
HSE Mana
g
er/
Q
ualit
y
R
epresentatives;
x
Te
c
hni
c
al Mana
g
er;
x
Mana
g
in
g
Dire
c
t
o
r;
x
DP
A
(if different to
HSE Mana
g
er
or
Operati
o
ns Mana
g
er
).
The
Mana
g
in
g
Dire
c
t
o
r
is responsible for arranging and coordinating the SMS Management Review
Committee activities and meetings.
4.
3
.
3
R
evie
w m
eetin
g
s a
g
enda
The meetings
shall
as a minimum address the following:
x
Minutes and outstanding actions from the previous meeting;
x
Minutes and actions from SMS Management Review meetings;
x
Non-conformities from audit findings;
x
Root cause analysis of non-conformity;
x
Masters findings from SMS review;
x
Port State Control inspections findings;
x
OVID inspections findings, areas of non-conformities and associated trends;
x
Lagging performance indicators and identify corrective action;
x
Client Complaints and Improvement of the service related to customer requirements;
x
Areas for improvement in effectiveness of QMS processes;
x
Identify and consider the impact of any new and applicable legislation and regulation;
x
Review of management policies and level of commitment;
x
Current progress and implementation of 12 months
Company Plans
;
x
Determine key goals, objectives and performance indicators for the next 12 months;
x
Identify the required resources to achieve the goals and objectives;
Version 04. Original date: 05/06/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS QHSES Manager. Approved by: BOS QHSES Manager. Validated by: Quality Director of Bourbon.
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