712-Measurement and Analysis / 748
SMS Measure
m
ent and
A
nal
y
sis
BOS-PRD-1202.901201
The following Corporate forms
shall
be used for internal auditing purposes and are available on the QMS
site:
x
Audit Check-List;
x
Audit Personal Sheet;
x
Audit Plan;
x
Audit Report;
x
Description of Non-Conformities and Observations.
Any specific Audit Check-List from any discipline when relevant
shall
be approved by the
Q
ualit
y
Dire
c
t
o
r
of
BOURBON
and integrated in the
Audit Protocol
.
4
.1.
2 Ex
ternal audits
External ISO 9001 and ISM audits
shall
be conducted within 12 months at the Head Office by respective
Flag State in order to verify compliance with the requirements of applicable
ISO Standards
,
ISM Code
.
External ISM audits
shall
be carried out within 3 months before or after the anniversary date of the Document
of Compliance.
External ISPS audits
shall
not be carried out after the anniversary date of the ISSC certificate.
External audits and verification
shall
be made by Flag State to
ISM
and
ISPS
(if relevant).
An External audit is conducted onboard to verify compliance of the Company system with the requirements
of the ISM Code. At the delivery of the vessel, a preliminary audit
shall
be performed by the Administration.
An interim Safety Management Certificate is issued for a period not exceeding 6 months by the
Administration or an organization recognised by the Administration or, at the request of the Administration by
another Contracting Government at this time.
Before the end of this period, an initial audit
shall
be realised onboard to verify and guarantee that the
Company Management System is compliant to International and National Regulations, Standards, Laws and
Code.
If the system is found in compliance, a definitive certificate valid for 5 years
shall
be established by the
Administration.
An intermediate audit
shall
be conducted on board ships between the second and the third year, and a
renewal audit before the end of the 5 years period to reissue the certificate.
External audits
shall
be conducted to
Suppliers/Su
b
-
co
ntra
c
t
o
rs
as detailed in the
QMS Audits,
Inspections and Self-Assessment Programme
.
Corporate Organisation
shall
conduct a QMS audit at the Affiliate Company Office as detailed in the
QMS
Audits, Inspections and Self-Assessment Programme
to meet Group strategic planning and objectives.
External audits may also be conducted periodically by
C
harterers
/
C
lients
to their own contractual
requirements or to an Operational Management System which may be comparable to the standards required
by OCIMF/OVMSA or BOURBON/OSM.
4
.1.
3
V
essel inspe
c
ti
o
ns
Vessel inspections provide the opportunity for management to ensure that each vessel is performing at the
highest standards of safety and efficiency and that communication channels between the vessel and the
Company are working correctly.
The purpose of inspections is to check that established standards are being complied with, and that
appropriate corrective actions are identified and followed.
Version 04. Original date: 05/06/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS QHSES Manager. Approved by: BOS QHSES Manager. Validated by: Quality Director of Bourbon.
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