75-Vessel Documentation / 748
Vessel
D
ocu
m
entation
BOS-PRD-11.900101
4 D
escri
p
tion
4
.1
S
tatutor
y
certi
f
ication
4
.1.1
G
eneralities
All original and valid vessel statutory documents
shall
be available at all times onboard.
4
.1.
2 SM
C
,
I
SS
C
an
d
DO
C
Each applicable vessel
shall
maintain the original Safety Management Certificate (SMC), the original
International Ship Security Certificate (ISSC) and a copy of the Affiliate Ship Management Organisation’s
Document of Compliance (DOC) onboard at all times. Copies of these certificates
shall
be maintained with
each Affiliate Ship Management Organisation’s as applicable.
The responsibility for the safe keeping of such documentation onboard is with the
M
aster
. Safe keeping of
copies ashore is the responsibility of the vessel responsible Designated Person Ashore (DPA) for the DOC
and SMC and the Company Security Officer (CSO) for the ISSC. Copies of these documents
shall
be
provided to the
Q &
H
S
E
M
anager
/
Q
ualit
y
Re
p
resentative
.
4
.1.
3
Flag
S
tatutor
y
P
u
b
lications an
d d
ocu
m
ents
Each vessel shall maintain onboard the compulsory documentation required by the Flag(s). The list of the
compulsory documents are available on the dedicated Flags websites:
x
Cyprus:
www.mcw.gov.cyx
French International Flag :
www.rif.mer.developpement-durable.gouv.frx
Luxembourg :
www.maritime.lux
Panama :
www.smaeuropa.orgx
Saint Vincent les Grenadines :
www.svg-marad.comx
Vanuatu :
www.vanuatumaritimeships.com4
.1.
4 O
t
h
er statutor
y
d
ocu
m
ents
The
M
aster
is responsible for ensuring that all certification and documentation is valid and current.
The
M
aster
is responsible for the safe custody of the vessel’s certificates and documentation.
This responsibility can only be lifted when certification or documentation is in the possession of an authorised
Company Representative or agent. In such a case, the responsibility for safe custody of the certificates or
documentation
shall
shift to the possessor.
In each case, the
M
aster
shall
ensure that any authorised Company Representative or agent signs for
custody (and therefore responsibility of the certificates or documents) in the Vessel’s Bridge Logbook.
A copy of each certificate
shall
be maintained on file within the Company office.
The
M
aster
is responsible to ensure that a copy of any locally issued or otherwise directly issued statutory
documentation to the vessel is forwarded to the base operating office for onward delivery to the Company
Head Office.
The local
Q &
H
S
E
M
anager
is responsible to ensure that a copy of any locally issued or otherwise directly
issued statutory documentation received from the
M
aster
is forwarded to the responsible Company Head
Office when applicable.
Version 04. Original date: 28/05/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS Deputy QHSE Manager. Approved by: BOS QHSES Manager. Validated by: BOS Quality Representative.
5 / 12
75