462-Management of Change / 748
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BOS-PRD-06.900701
Version 04. Original date: 24/05/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS QHSES Manager. Approved by: BOS Managing Director. Validated by: BOS Quality Representative.
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This procedure establishes minimum requirements through a systematic approach to evaluate, implement
and control changes induced by BOS activities.
Change is an event or issue where there is a transition from one situation or state to a different one. It can be
any planned or enforced change, temporary or permanent. For BOS activities, it includes operations,
procedures, vessel equipment, personnel and organization. Changes can induce associated risks that needs
to be anticipated, evaluated and mitigated.
The management of Change:
x
Ensures that the documentation supporting a change includes the reason for the change;
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Defines the level of authority (minimum competency) required for the approval of a change;
x
Provides a clear understanding of the safety and environmental implications of a change;
x
Ensures that all changes comply with regulations, industry standards and original equipment design
specifications;
x
Ensures that there is an appropriate procedure in place for staff handover and familiarization, both
ashore and on board vessels;
x
Includes provision for issuing work permits before any work is carried out, or any changes are made
to equipment;
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Ensures that the potential consequences of a change are identified, together with any necessary
mitigation measures, and that the results are communicated to those affected by the change;
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Ensures that changes not carried out within the proposed timescale are reviewed and revalidated
before they are completed;
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Identifies any training needs arising from changes to equipment or procedures;
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Ensures that appropriate drawings, procedures and other technical documents are updated following
any change or modification;
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Ensures feedback and review of changes made.
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This procedure applies to all BOS staff and to the following categories of change:
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Roles, scope and lines of responsibilities (including handovers);
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Structure or Organisation;
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Interfaces;
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Training;
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Change in Key Sub-contractor (Manning Company, Catering, etc);
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Flag or Class Change.
This does not apply to crew changes respecting Safety Management System (SMS) procedure.
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Vessel facilities, modification of critical equipment onboard, vessel temporary working with a
downgraded critical equipment, etc
…
x
Shore facilities, or temporary working with a faulty equipment or downgraded.
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Vessel
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Acceptance into service;
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Contract management.
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