188-Purchasing and Supply Chain / 748
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BOS-PRD-2602.900401
N°
A
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i
ty De
scri
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i
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M
S
T
C
/E
C
/O
T/
S
O/M
B
S
PR
C
H
LM
S
A
LO
LA
AO
SC
M
FF
IT Too
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&
S
oft
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ar
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C
omme
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14
Track PO physical availability date at supplier’s warehouse and delivery at freight
forwarder’s facilities with the supplier
X
X
Oracle
15
Receive goods from the supplier and store as applicable
X
X
X
Oracle
Weekly update of
warehouse stock and
shipment destination
16
Prepare shipment
X
X
X
17
Organize shipment
X
x
X
18
Manage custom clearance
X
X
x
X
19
Dispatch to the vessel
X
X
20
Record purchase order delivery
X
Task Assistant
21
Update inventory
X
Task Assistant
22
Raise delivery non-conformance report as applicable
X
23
Manage delivery ‘s non-conformance
X
24
Check invoice conformance with PO
X
Oracle
25
Manage discrepancies between invoices and PO
X
Oracle
26
Approve invoice when no PO has been issued
X
X
X
Oracle
27
Manage core return from the vessel to the supplier
X
X
Excel file
28
Manage repairs from the vessels to the supplier
X
Excel file
MST – Master
C/E - Chief Engineer
C/O - Chief Officer
T/S – Technical Superintendent
O/M - Operation Manager
BS PRCH - Bourbon Sourcing Purchasing Officer
LM/SA - Logistics Manager/Shipping Agent
LA/LO - Logistics Assistant /Logistics OfficerAO - Accountant Officer
SCM - Supply Chain Manager
FF - Freightforwarder
Version 01. Original date: 31/12/2014. Version date: N/A. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS Supply Chain Manager. Approved by: BOS QHSES Manager. Validated by: BOS Quality Representative
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