187-Purchasing and Supply Chain / 748
P
urc
h
asin
g &
Su
pp
l
y
C
h
ain
BOS-PRD-2602.900401
4
.
D
escri
p
tion
4
.1
P
urc
h
asin
g
an
d
L
o
g
istic
P
rocess
N°
A
cti
v
it
y D
escri
p
tion
M
S
T
C
/E
C
/O
T/
S
O/M
B
S
PR
C
H
LM
S
A
LO
LA
AO
SC
M
FF
IT T
ools
&
So
f
t
w
are
Co
mm
ents
1
Create the Purchase Request (PR) in TA
X
X
X
X
Task Assistant
or DOC SEA
See § 4.4.1
2
Check and approve PR
If not approved, the vessel
shall
be notified with explanations
X
Task Assistant
See § 4.4.1
3
Check and validate PR
X
Task Assistant
4 File the PR
X
X
Oracle
5
Create and send the Request For Quotations (RFQ) to a selection of approved
suppliers.
X
X
Oracle
6
Follow-up the RFQ.
X
X
Oracle
7
Analyze quotations upon receipt.
X
X
Oracle
8
File the quotations per PR in BOS server
X
X
Oracle
9
Select the best quotations offer
Contact the Vessel to validate, if necessary the discrepancies between the
requested and the proposed items
If the PR is cancelled, the vessel
shall
be notified with explanations
X
X
Oracle
10 Formalize the Purchase Order (PO) and send for approval.
X
X
Oracle
11
Approve PO and validate transportation mode and shipment destination
X
Oracle
12
Send PO to the supplier
X
X
13 Send confirmation of PO with due date
X
X
Oracle or
Version 01. Original date: 31/12/2014. Version date: N/A. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS Supply Chain Manager. Approved by: BOS QHSES Manager. Validated by: BOS Quality Representative
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