48-Management Responsability / 748
Management Responsibility
BOS-PRD-01.900101
x
Establish and follow-up crew budgets for all vessels and maintain comparative cost budgets for all
potential crew sources.
x
Define and revise annually the training plan & training budget with the
C
re
w
in
g M
a
n
a
g
er
and
C
re
w
in
g
C
oor
d
in
a
tor
.
x
Participate to the set-up of the crewing plan.
x
Insure the follow-up and update of the seafarers’ qualifications via the HR assistants.
x
Insure the follow-up of the skill assessments of the seafarers. Ensure the administration and follow-
up of the personnel
x
Develop and insure the career management policy for shore-based personnel and vessel personnel.
x
Conduct the People reviews for management personnel Collect key information for Bourbon
reporting and Bourbon Offshore Surf.
x
Maintain and coordinate with management for training programs for onshore, Officers and ratings to
meet current and future projected requirement of the Company.
x
Assessments and promotions for
O
fficer
s
and ratings.
x
Organize his department and supervise the HR/Crewing personnel.
x
Insure the good implementation and daily use of the different HR/Crewing software systems and
data bases.
x
Insure timely payment and settlement of wages/leave.
x
Overall responsibility for all personnel matters concerning sea staff and/or onshore staff.
x
Reporting overall control as for e.g. that all personnel records are updated and well maintained.
x
Insure a reporting reliable with the relevant information.
x
Review relevant accidents/near misses involving crew and contribute towards corrective actions and
to prevent recurrence.
x
Follow-up and finalize crew claims in co-operation with P&I clubs and/or insurance instances.
x
Functional liaison with
M
a
n
a
g
in
g D
irector
.
4
.1.
9
D
eputy
C
re
w
in
g M
a
n
a
g
er
x
Define the crewing need for Bourbon Offshore Surf’s OSV fleet
x
Collect from the operation managers the crewing requirements for the OSV fleet
x
Set-up on a yearly basis, the crewing plan,
x
Validate recruitments and promotions of seafarers
x
Supervise the crewing department for the OSV under the responsibility of the crewing manager :
x
Set-up and review the crewing procedures
x
Set-up and review the crewing KPI
x
Develop and update the crewing plan
x
Follow the crewing budget and follow the corrective actions
x
Is in charge of the client satisfaction KPI and follow the corrective actions.
x
Control and validate particular payroll elements
x
Control & audit the manning agencies
x
Relay the crewing policies to the OSV vessels
x
Represent the crewing manager toward external instances in case of unavailability of the crewing
manager
4
.1.1
0
C
re
w
in
g
C
oor
d
in
a
tor
x
Dispatch and inform the crewing officers of the “crew requirements” and measure the differences
x
Measure the direct “labour cost”, availabilities and overtimes,
x
Measure the indirect cost (travel expenses, visas ..)
x
Monitor the client satisfaction indicator
x
Participate to the update and dispatch the Crewing Plan
x
Validate the quality of the crewing information for the payroll
x
Regular individual interviews
x
Coordinate workload between the crewing officers
x
Communicate the objectives and policies fixed by the deputy crewing manager or the corporate head
of crewing
Version 04. Original date: 28/05/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS Departments. Approved by: BOS Managing Director. Validated by: BOS Quality Representative.
8 / 28
48