167-Planned Maintenance Period Management Procedure / 748
P
lanned Maintenance
P
eriod
Mana
g
e
m
ent
P
rocedure
BOS-PRD-2601.900402
Version CR(BOS-PRD-10.900402) . Original date: 28/05/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS Technical Manager. Approved by: BOS Technical Manager. Validated by: BOS Quality Representative.
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3
R
es
p
onsibilit
y,
aut
h
orit
y
and accountabilit
y
Mana
g
in
g
Director
has the responsibility, authority and accountability for:
a) Ensuring that the requirements of this procedure are implemented, applied and followed.
b) Signing, following up and reviewing with Bourbon Docking the Service Level Agreement (SLA).
c) Signing, following up and reviewing with Life Cycle (belonging to Bourbon Black Sea) a Maintenance
Engineering And Consultancy Services Frame Agreement.
Tec
h
nical Mana
g
er
has the responsibility, authority and accountability for:
a) Ensuring that the requirements and expectations of this procedure, are communicated and
implemented within Technical Department and onboard all vessels under Bourbon Offshore Surf
jurisdiction;
b) Defining and booking the Planned Maintenance Period, with Bourbon Docking where applicable, and
in compliance with Class requirements;
c) Preparing the Planned Maintenance Period budget (cost and duration), in collaboration with Life-
Cycle and Bourbon Docking where applicable;
d) Ensuring budget compliance (cost and duration) and submitting Budget Overrun Request for
approval as applicable.
e) Ensuring that the requirements of the Service Level Agreement signed with Bourbon Docking are
implemented, applied and followed within its organisation;
f) Ensuring that Life Cycle (belonging to Bourbon Black Sea) a Maintenance Engineering And
Consultancy Services Frame Agreement requirements are implemented, applied and followed within
its organisation.
Tec
h
nical De
p
ut
y
Mana
g
er
,
has the responsibility, authority and accountability for
:
a) Updating and communicating Planned Maintenance Period Schedule;
b) Ensuring Planned Maintenance Period preparation, follow up and reporting achievement (visit to
vessel, Bourbon Docking deliverables, kick off meeting on worksite, weekly progress meeting);
Tec
h
nical
S
u
p
erintendent
,
has the responsibility, authority and accountability for
:
a) Proposing Planned Maintenance Period budget (cost and duration) for vessels under its
responsibility.
b) Managing budget compliance (cost and duration) and submitting Budget Overrun Request for
approval by
Tec
h
nical Mana
g
er
as applicable
;
c) Obtaining the worklist and details from
Master
and
Ch
ie
f
En
g
ineer
in timely manner, i.e., at least 8
months before Planned Maintenance Period scheduled starting date;
d) Analyzing, reviewing and updating the worklist and details as necessary. Final approval of the
worklist and details shall be given after a visit to the vessel to collect additional information and
assess the relevancy and feasibility of each job proposed by
Master
and
Ch
ie
f
En
g
ineer
;
e) Defining the Planned Maintenance Period specification, in collaboration with
Li
f
e-
Cy
cle
and
Bourbon Dockin
g
where applicable, to comply with budget (cost and duration);
f) Validating purchase orders related to parts, services and supplies;
g) Issuing, for Planned Maintenance Period not delegated to Bourbon Docking, a tentative specification
for shipyard bidding;
h) Managing, for Planned Maintenance Period not delegated to Bourbon Docking, the shipyard bidding
process, selecting the winning bid, issuing the purchase order to the selected shipyard and signing a
Repair Contract;
i) Issuing the Planned Maintenance Period final specification and associated planning as well as the
budget forecast to all involved parties within Bourbon Offshore Surf organization and all involved
BOURBON entities;
167