168-Planned Maintenance Period Management Procedure / 748
P
lanned Maintenance
P
eriod
Mana
g
e
m
ent
P
rocedure
BOS-PRD-2601.900402
Version CR(BOS-PRD-10.900402) . Original date: 28/05/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS Technical Manager. Approved by: BOS Technical Manager. Validated by: BOS Quality Representative.
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j) Ensuring PMP cost allocation in compliance with budget assumptions (PMP, Upgrade), contract
(Client re-invoicing), insurance or warranty claim;
k) Managing, for Planned Maintenance Period not delegated to Bourbon Docking, the vessel repairs at
the shipyard;
l) Organizing, for Planned Maintenance Period delegated to Bourbon Docking, a kick off meeting on
the worksite with
Bour
b
on Dockin
g P
ro
j
ect Mana
g
er
,
Bour
b
on Dockin
g S
uperintendent
,
Ma
s
ter
and
C
hie
f
En
g
ineer
.
m) Submitting budget overrun request (cost and duration) to the Technical Manager as described in
Budget Overrun Request Guidelines;
n) Providing, for Planned Maintenance Period not delegated to Bourbon Docking, Technical Downtime
Daily Report, Weekly Cost Report and Weekly Progress Report to Bourbon Offshore Surf
Organization and all involved BOURBON entities;
o) Ensuring that any plant or equipment maintained or repaired during the Planned Maintenance Period
is tested until found up to nominal parameters and that tests are properly recorded.
p) Ensuring, at the end of the Planned Maintenance Period at worksite, that the vessel (Topsides, Main
Deck, Accomodation, Engine room and tank farm) painting, tyding up and cleanliness are up to
standards, i.e. that the vessel is fit for chartering. Some painting and housekeeping jobs could be
done after vessel departure from shipyard only if those are completed prior to arrival at chartering
location;
q) Issuing, for Planned Maintenance Period not delegated to Bourbon Docking, a Redelivery Protocol, a
Final Planned Maintenance Period technical report and a Cost Report to all involved parties within
Bourbon Offshore Surf Organization and Corporate Organization;
r) Approving, for Planned Maintenance Period delegated to Bourbon Docking, the
“
Final Planned
Maintenance Period Technical report
”
and
“
Cost Report
”
and issuing it to all involved parties within
Bourbon Offshore Surf Organization and Corporate Organization;
s) Approving and forwarding warranty claims to
Bour
b
on Dockin
g
Warranty O
ff
icer
after Planned
Maintenance Period
,
and ensuring logistics support as necessary.
Operation Mana
g
er
has the responsibility, authority and accountability for:
a) Monitoring compliance with this procedure.
b) Requesting vessel release by charterer for Planned Maintenance Period as per schedule proposed
by
Technical
S
uperintendent
;
c) Requesting modification to the vessel based upon operation feedback or charterer request;
d) Informing
Technical
S
uperintendent
about any PMP jobs to be back charged to Client (e.g. tank
cleaning);
e) Appointing
Local
S
hippin
g
A
g
ent
arranging for crew change, custom clearance, port expenses and
local purchasing.
C
ontract Mana
g
er
has the responsibility, authority and accountability for:
a) Ensuring vessel release by charterer according to schedule agreed with
Operation Mana
g
er
;
b) Forwarding to
Operation Mana
g
er
, modification jobs requested by charterer, specifying contract
compliance and financial conditions;
Li
f
e
C
ycle Mana
g
er
has the responsibility, authority and accountability for:
a) Defining, for each design of vessel and lifetime Planned Maintenance Period milestone (2,5 years
old, 5 years, 7,5 years, 10 years
…), a generic specification detailing preventive maintenance
requirements;
b) Collecting and analyzing Planned Maintenance Period feedback from Bourbon Docking and BOS,
subsequently challenging makers and suppliers in order to improve equipment reliability and cost
effectiveness;
c) Updating PMP generic Specifications and Task Assistant
TM
as necessary.
168