275-Managing Contractors and Third Parties / 748
Mana
g
in
g
Contractors and T
h
ird
P
arties
BOS-PRD-07.900608
4
.
3
.
6 P
ost
-
contract award
The competent contract holder to be accountable for:
x
Conducting a pre-execution HSE assessment and audit;
x
Authorising the
Contractor
to commence work if the pre-execution HSE requirements are met;
x
Monitoring performance of the
Contractor
against its HSE action plan;
x
Authorising deviations from the
Contractor
’s HSE plan;
x
Authorising additional HSE requirements as deemed necessary;
x
Applying sanctions in the event of unauthorised deviations from the
Contractor
’s HSE plan;
x
Preparing HSE close-out report using the
BOS-FRM-0701.0029 Sub-Contractor Appraisal Result
x
and distribute to appropriate
Client
and
Contractor
personnel for feedback.
4
.
3
.
7 B
rid
g
in
g
doc
u
m
entation and H
SE P
lan
If identified during the assessment or audit,
Sub-
contractor
bridging documents and any HSE Plans
shall
be
prepared in order to ensure understanding of required emergency and safety procedures for
Sub-
contractor
personnel working and being onboard Company vessels.
The
Sub-
contractor
bridging documents and any HSE Plans
should
provide for the following:
x
Contingency planning for medical emergency;
x
Action plan, roles and responsibilities relative to
MoC
and
JSA
;
x
Documented instructions with regard to HSE;
x
Vessel specific safety requirements (to be written and provided on a vessel specific basis by the
Master
or his/her delegate);
x
Identification of safety Representatives onboard (vessel and
Sub-
contractor
).
The vessel
S
a
f
ety
Su
pervisor
and Sub-contractor representative is responsible for ensuring that all such
information and associated requirements are clearly transmitted to the
Sub-
contractor
workforce.
4
.
3
.
8
Kick o
ff
m
eetin
g
A post award meeting
should
be used as an opportunity for the
Contractor
(
s
)
/
Sub-
contractor
(
s
)
to become
familiar with the location, facility, personnel, and other relevant information.
The meeting is generally recognised as an important interfacing step in working together to prevent
incidents. The topics covered by the meetings
should
include:
x
Review of interface documentation;
x
Review of associated major risk controls;
x
Confirmation that the activities/deliverables described in HSE planning for completion pre-
mobilisation
shall
be satisfactorily implemented including confirmation that roles and responsibilities
have been clearly defined and understood;
x
Confirmation of personnel competence. This includes both client and contract personnel who are
exposed to workplace hazards as defined in the scope of work and risk assessment phases;
x
Confirmation of benchmarking and any HSE Key Performance Indicators (KPIs);
x
Explanation of the basic HSE rules and work procedures as defined in the HSE plan;
x
Confirmation of the scope and schedule of HSE activities, E.g: HSE meetings, audits and reviews;
x
Interaction of
Client’s
and
Contractors
emergency plans (security, pandemic disease, evacuation
etc);
x
Contact with Third parties to assure their role in emergency plans is known;
x
Confirmation that HSE induction and training plans are in place and ready for start-up;
x
Briefing of Sub-contractor’s management on HSE requirements;
x
Incident reporting and investigation procedures;
x
Process for agreeing upon, reporting, tracking and closing out non-compliance.
Version 04. Original date: 04/06/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS Operations Department Project Coordinator. Approved by: BOS Head of Operations. Validated by: BOS Quality Representative.
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