274-Managing Contractors and Third Parties / 748
Mana
g
in
g
Contractors and T
h
ird
P
arties
BOS-PRD-07.900608
One of the most important contract management decisions is to identify the mode which specifies the
responsibilities for managing HSE between
Client
and
Contractor
, or alliance of
Contractors
.
Two distinctly different modes are described below.
Selection of only one of these modes is preferred and
should
be in alignment with local and national
legislative requirements; however, in certain situations it may be necessary to adopt a mixture of modes 1
and 2.
The interfacing of activities between Company,
Contractors
and
Sub
-contractors
should
be agreed by
making a gap analysis and assessment of their
Safety Management System
.
The SMS elements that take precedence
should
be specified by means of system bridging and HSE
planning before work commences.
4.3.2 Mode 1
The
Contractor
provides people, processes and tools for the execution of the contract under the
supervision, instructions and
Company Safety Management System
(SMS).
The
Contractor
has a management system to provide assurance that the personnel for whom it is
responsible are qualified and fit for the work and that the processes, tools, materials and equipment they
provide are properly maintained and suitable for the contract.
4.3.3 Mode 2
The
Contractor
executes all aspects of the contract under its own SMS, providing the necessary instructions
and supervision and verifying the proper functioning of its SMS.
Company is responsible for verifying the overall effectiveness of the HSE management controls put in place
by the
Contractor
, including its interface with
Sub
-contractors
, and assuring that both Company and
Contractor
’s SMS are compatible.
4
.
3
.
4 P
re-contract award
Appoint a competent single point of contact contract holder who
shall
have responsibility for the following
(E.g.
Operations Mana
g
er
):
x
Conduct a structured HSE assessment of the anticipated contract;
x
Assess contractor capability for establishing the bidder’s list (if required) using standard HSE criteria;
x
Prepare contract HSE specifications for inclusion in the tender documentation;
x
Prepare an audit and assessment program to evaluate potential
Contractors
;
x
Evaluate
Contractor
’s HSE plans and assure the adequacy of the
Contractor
’s HSE plan;
x
Develop Company HSE action plan in line with
Management of Change
(MoC).
4
.
3
.
5 Au
dit and e
v
al
u
ation
The
Contractor
S
M
S
shall
be evaluated by use of Company
BOS-FRM-0701.0026 – Sub-Contractor
Assessment
prior to commencement of work and on a yearly basis. Shipmanager may delegate the audit
process to the Contracting company, and will recover the audit report for filing.
NOTE: When sub-contracting involves the use of ‘Charter Party’ agreements for vessels with Third party companies performing services
for Company clients, an internal audit
shall
be conducted using Company audit protocol to identify any areas of non-compliance with
contract requirements.
Version 04. Original date: 04/06/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS Operations Department Project Coordinator. Approved by: BOS Head of Operations. Validated by: BOS Quality Representative.
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