272-Managing Contractors and Third Parties / 748
Mana
g
in
g
Contractors and T
h
ird
P
arties
BOS-PRD-07.900608
4 D
escri
p
tion
4
.1
P
roced
u
ral overvie
w
The scope of work to be performed is defined in
BOS-FRM-0701.0027 – Contractor request
by BOS
Representative
.
This document
shall
be validated by both parts (
Contractor
+
BO
S
Re
p
resentative
) before
starting the work.
Company
Management of Change
(MoC) and
Job Safety Analysis
(JSA) procedures are a fundamental and
integral requirement for managing Sub-contractors and their activities on board.
A single Safety Management System (SMS)
shall
be in place which
shall
be the vessel’s SMS.
The Company
shall
ensure clear procedures are available for all involved responsible persons.
These procedures
shall
as a minimum:
x
Include plans and schedules of activities;
x
Include requirements for adequate risk assessment,
JSA
and hazard identification of all activities;
x
Identify
P
ro
j
ect Mana
g
er
or
Sup
ervisor
to liaise with
Master
on mobilisation matters;
x
Provide for continuity of personnel and effective information handover;
x
Include for provision of Third party liaison.
All involved
shall
receive clear instructions including:
x
Reporting of accidents, near misses and unsafe practices;
x
Explanation of safety initiatives;
x
Identification of
Vessel
S
a
f
ety O
ff
icer
;
x
Identification of
Vessel O
ff
icer
(
s
)
responsible for issuing
Permits to Work
(PTW);
x
Action to take in the event of emergency alarms sounding;
x
Escape routes and muster points;
x
Company Policies;
x
Raising safety concerns regarding the work.
In addition, ALL non-vessel personal
shall
receive a full induction logged in a
passenger/Contractor/Third
Parties Familiarisation form
.
Meetings of key personnel
should
be held, preferably daily, to discuss progress, management of plan
changes, problems and rescheduling.
A responsible
Vessel O
ff
icer
shall
confirm adequacy, isolation and safety before newly installed equipment
is connected.
4
.
2
Criteria
f
or Contractor selection
The contractors
should
be selected on following criteria :
a
)
Environmental
p
er
f
ormance:
- Policy, procedures.
b)
Work E
qu
i
p
ment and tools:
- Suitability of equipment and PPE, maintenance standards.
c)
P
ersonnel trainin
g
and skills :
- HR management system ensuring adequation and competence of personnel;
- Systems to provide appropriately screened, trained, qualified and experienced
personnel.
d
)
Mana
g
ement
S
ystems and certi
f
ication :
- Operating procedures, Company management systems.
Version 04. Original date: 04/06/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS Operations Department Project Coordinator. Approved by: BOS Head of Operations. Validated by: BOS Quality Representative.
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