681-Vessel Emergency and Contingency / 748
Vessel
Em
er
g
enc
y
and Contin
g
enc
y
BOS-PRD-0301.901101
Em
er
g
enc
y
Response Tea
m
Leader
(
Mana
g
in
g
Director DPA
,
Dep
u
t
y
DPA
,
C
S
O
,
Dep
u
t
y
C
S
O
)
has
the responsibility, authority and accountability for:
a) Giving advice to the
Master
;
b) Assisting in taking care of the crew;
c) Informing third parties and authorities, for example P&I and H&M insurance;
d) Arranging third party assistance;
e) Keeping the Corporate Emergency Response Team informed of developments;
f) Transferring media’s requests to BOURBON’s Communication Department;
g) Organising the investigation determining the emergency’s root causes.
Assi
g
ned Person on d
u
t
y
has the responsibility, authority and accountability for:
a) Keeping emergency communication watch in accordance to the Rota system’s planning;
b) Suspending all professional and personal activities to deal with the emergency communication;
c) Calling the members of the emergency response team and managing the mobilization
d) Being ready to go to the Emergency Response Team (ERT) room in less than two hours.
Assi
g
ned Persons
have the responsibility, authority and accountability for:
a) Informing the
Rota
Sy
ste
m
Mana
g
er
of his/her availabilities and unavailabilities (vacation, foreign
mission, illness, etc.) sufficiently in advance.
Rota
Sy
ste
m
Mana
g
er
has the responsibility, authority and accountability for:
a) Defining Rota system program’s planning sufficiently in advance according to
Assi
g
ned Persons’
availabilities (vacation, foreign mission, illness, etc.) and ensuring continuity.
Contracts Mana
g
er
has the responsibility, authority and accountability for:
a) Compiling and updating a list of clients and Company contacts including emergency contacts phone
numbers
b) Distributing the above list to the vessels involved in the contract upon deployment;
c) Collecting from the client the information about the possible support he would provide in case of
emergency (logistics, medical facilities, medical personnel, etc.);
d) Communicating the above mentioned information to the
Operations Mana
g
er
, and any necessary
updates during the contract deployment;
e) Monitoring compliance with this procedure and liaising with the vessel
Master
to best ensure all
practical means are addressed to support the
Master
executing his/her duties in respect of this
procedure;
f) Liaising with the client during the emergency response.
Operations Mana
g
er
has the responsibility, authority and accountability for:
a) Ensuring that a valid zone and charter-specific emergency contact list is always available for each
vessel under his supervision. He
should
obtain all charter specific information, contacts and
emergency procedures from the
Contracts Mana
g
er
as per client satisfaction chain requirements
and request for update of the vessel E&CRP accordingly;
b) Informing ERT should the situation downgrades;
c) Developing, implementing, checking and validating the Vessel’s Specific Emergency and
Contingency Response Plan within his/her respective areas of control;
d) Ensuring that the requirements and expectations for emergency and contingency planning are
communicated and implemented onboard all vessels under his/her jurisdiction;
e) Ensuring that the vessel‘s specific E&CRP is promptly reviewed, evaluated and updated regularly,
based not only on reported deficiencies but also on drill reports, feedbacks, and “lessons learned”
(Vessels and Head Office).
Cre
w
in
g
Mana
g
er
has the responsibility, authority and accountability for:
a) Designating the companies in charge of repatriation;
b) Selecting local facilities in conjunction with medical assistance companies;
c) Coordinating the care of personnel with tele medical assistance providers, medical assistance
companies, and P&I;
d) Monitoring the status of injured personnel and reporting it to the
Operation Mana
g
er/DPA
.
Version 04. Original date: 20/03/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS QHSES Manager. Approved by: BOS QHSES Manager. Validated by: BOS Quality Representative.
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