547-HSE Meetings / 748
H
S
E
Meetin
g
s
BOS-PRD-03.900903
Shore Management
shall
make every endeavour to attend and participate in vessel HSE meetings.
When
M
a
n
ag
e
r
s
and/or
S
u
pe
r
inten
d
ents
are attending on board as part of their routine or for other specific
proposes, they
shall
use this opportunity to participate in a vessel HSE meeting with the specific purpose of
communicating Company HSE Policy, Strategy and providing appropriate feedback on Company and vessel
HSE performance.
Management attendance at Vessel HSE meetings
shall
be recorded in the vessel logbook entries and on the
appropriate Management visit and inspection forms.
4
.1.
3
M
a
n
ag
e
m
ent
H
S
E co
mm
ittee
m
eetin
g
s
The HSE committee
shall
be composed of the following. Other
M
a
n
ag
e
r
s
may be co-opted:
x
M
a
n
ag
in
g
Di
r
e
c
t
or
;
x
Ope
ra
ti
o
ns M
a
n
ag
e
r
;
x
Co
nt
rac
ts M
a
n
ag
e
r
;
x
L
og
isti
c
s M
a
n
ag
e
r
;
x
Te
c
hni
ca
l M
a
n
ag
e
r
;
x
Cr
e
w
in
g
M
a
n
ag
e
r
;
x
DPA
(if different to the
Ope
ra
ti
o
ns M
a
n
ag
e
r)
;
x
Q & H
S
E
M
a
n
ag
e
r
.
Where possible, vessel
M
a
ste
r
s
and
O
ff
i
c
e
r
s
should
attend. This allows for direct input from the fleet and
direct feedback to the fleet.
The HSE committee
shall
review, analyse and discuss all matters relating to Health, Safety and the
Environment that have occurred during the period following the last meeting in order to achieve continuous
improvement of the HSE management process:
x
Meetings
shall
be held once every three months and be chaired by the
M
a
n
ag
in
g
Di
r
e
c
t
or
/Gene
ra
l
M
a
n
ag
e
r
. This does not prevent meetings being held more frequently if desired or deemed
appropriate;
x
Attendance is mandatory for those nominated to attend;
x
Notice of the meeting
shall
be given to attendees at least 7 days beforehand so that additional
discussion ideas may be generated;
x
Through review, analysis and discussion, plans and actions can be recommended, assigned and
implemented by way of corrective action through lessons learned;
x
Minutes of meeting
shall
be distributed throughout the Company to demonstrate management
involvement in, and commitment to HSE matters;
x
HSE meetings may form an integral part of the Management Review meeting required by SMS
Section 12, procedure BOS-MNL-12.901200 Measurement, Analysis and Improvement. However, in
this case, it is recommended that the HSE meeting agenda is specifically addressed as required by
this procedure as part of the Management Review meeting.
5 R
e
cord
s
x
Minutes of Meeting;
x
Situation Reports;
x
Management Vessel Visit Reports;
x
HSE Visit Checklists;
Version 04. Original date: 25/05/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled when printed.
Procedure prepared by: BOS Deputy QHSE Manager. Approved by: BOS QHSES Manager. Validated by: BOS Quality Representative.
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