546-HSE Meetings / 748
H
S
E
Meetin
g
s
BOS-PRD-03.900903
4 D
escri
p
tion
4
.1
V
essel
m
a
n
ag
e
m
ent
H
S
E
m
eetin
g
s
x
The meeting objective is to focus the attention of personnel on Health, Hygiene, Safety and
Environmental protection and allow crew members to contribute to the improvement of safe
operations;
x
Meetings
shall
be held once per calendar month and chaired by the
M
a
ster
or delegate. This does
not prevent meetings being held more frequently should the circumstances dictate this;
x
Attendance is mandatory for all personnel onboard including the
M
a
ster
and
O
ff
icers
(except those
personnel that are assigned watch duties);
x
Notice of the meeting
shall
be given to all personnel at least 3 days beforehand so that additional
discussion ideas may be generated;
x
The
M
a
ster
and
O
ff
icers
are to actively encourage discussion and contribution;
x
Minutes of the HSE meeting
shall
be made recording those attending and discussion against the
agenda below;
x
Where onboard action is agreed, the
M
a
ster
is responsible for assigning personnel to complete the
actions and
shall
set a target date for completion. On completion, the
M
a
ster
shall
verify that the
action is complete and adequate and ensure this is recorded in the next HSE meeting;
x
The
M
a
ster
shall
issue a copy of the minute of meeting to the
O
p
er
a
tions M
a
n
ag
er
a
n
d
QH
S
E
S
C
oor
d
in
a
tor
w
hen relev
a
nt
,
e.
g w
hen sit
ua
tions
d
et
a
ile
d
involve
d
a
Thir
d
P
a
rty
a
n
d
nee
d
to
b
e
sh
a
re
d w
ithin the
C
o
m
pa
ny;
x
Where actions cannot be effectively addressed onboard, or require additional shore based support,
they are to be submitted via the minutes to the
Q&H
S
E
M
a
n
ag
er
; and a
Situation Report shall
be
emitted, in accordance of the scope defined in the
BOS-PRD-1201.901201 – Corrective Action
Procedure
, for follow-up;
x
A copy of the minutes is to be retained onboard using the
BOS-FRM-03.0015 – Minutes of Meeting
report and
shall
be recorded as per indications mentioned in the
Vessel Filing System.
4
.1.1
H
S
E
m
eetin
g ag
en
da
The meeting
shall
address as a minimum:
x
Review of previous minutes of meeting;
x
Follow-up of actions from the previous meeting;
x
Discussion and agreement on actions required related to
OSM Alerts
, any other Alerts raised,
memos or new procedures issued by clients, regulatory bodies and/or BOURBON or Company
Management;
x
Review of onboard incidents/near misses/hazardous situations (
B Safe Cards
);
x
Environmental issues and concerns;
x
Any inspection or audit findings;
x
1 topic of a section of the SMS manual is selected and discussed to remind crew members on some
specific information;
x
SMS opportunities for improvement;Corrective action follow-up and closure as required;
x
Instruction from a training (or otherwise educational) program;
x
Any other HSE issue raised by any crew member or other source.
If the vessel activity or contract requires it, the monthly meeting
should
be divided in two or more
meeting(s)during the month (e.g. on a weekly basis).
4
.1.
2
M
a
n
ag
e
m
ent
a
tten
da
nce
a
t vessel
H
S
E
m
eetin
g
s
When a vessel is in port and where possible,
M
a
sters
should
take the opportunity to schedule HSE meeting
to include both vessel management and client representatives.
Version 04. Original date: 25/05/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled when printed.
Procedure prepared by: BOS Deputy QHSE Manager. Approved by: BOS QHSES Manager. Validated by: BOS Quality Representative.
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