175-Planned Maintenance Period Management Procedure / 748
P
lanned Maintenance
P
eriod
Mana
g
e
m
ent
P
rocedure
BOS-PRD-2601.900402
Version CR(BOS-PRD-10.900402) . Original date: 28/05/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS Technical Manager. Approved by: BOS Technical Manager. Validated by: BOS Quality Representative.
12 / 18
Nota 1 : See section 4.5 for worklist preparation instructions.
Nota 2 : Parts and supplies requisitions shall be done according to instruction
“
B-MI -2013-004 - PR creation
for PMP
”
i
n Task Assistant.
Nota 3
: Approved Specification must be ‘
frozen’
in Refman in order to:
Trace supplementary jobs (flagged as such with a ‘S’ on job number’
);
Trace additional delays and costs;
Issue reporting on supplementary jobs.
4.
2
S
a
f
et
y
Mana
g
e
m
ent durin
g P
M
P
at
w
or
ks
ite
Procedures contained in
Section 9 of SMS Manual
shall
be applied during dry dock unless a bridging
document is issued and signed between Bourbon Offshore Surf and a Third Party Company (Bourbon
Docking or Shipyard for PMP not delegated to Bourbon Docking).
4.
3
P
M
P P
roject Mana
g
e
m
ent tool
s
As shown on workflows in section 4.1, the following tools
shall
be used for Planned Maintenance Period
project management:
x
Task Assistant
TM
- Computerised Maintenance Management System software used during Planned
Maintenance Period preparation stage to identify and document preventive and corrective jobs,
prepare and issue purchasing requisitions for parts, services and supplies. Upon Planned
Maintenance Period completion, final report information
shall
be recorded into Task Assistant
TM
by
vessel crew;
x
“
PMP Specific SOW Preparation form
”
(only for vessels where Task Assistant
TM
is not implemented)
–
As per instruction
“
B-MI-2013-28 - PMP Specific SOW Preparation”
, this form is an excel file which
sheets refer to REFMAN
TM
PMP specification table of content. Additional sheets in the document
shall
be created (copying and paste + numbering accordingly the initial one) while more than one job
is related to the same section of the specification.
x
Oracle
TM
–
Enterprise Ressources Planning (ERP) used for Planned Maintenance Period purchasing
requisitions processing and shipment follow up;
x
Refman
TM
–
Software used for Planned Maintenance Period specification drafting and issuance,
shipyard bidding and selection, costs record and follow up as well as final technical and cost reports
drafting and issuance;
x
Docsea
TM
Stock
–
Software used on vessel where Task Assistant
TM
is not implemented, to issue
purchasing requisitions for parts, services and supplies;
4.4
P
M
P P
roject delivera
b
le
s
Depending on the Planned Maintenance Period stage, the following deliverables shall be issued:
x
Preparation
o
PMP specification including BOURBON terms and conditions, ship particulars, job details
and requirements;
o
PMP budget forecast including shipyard quote and validated purchased orders amount;
o
“
Budget Overrun Request
”
as applicable.
x
Worksite follow up and achievement:
o
“
Repair Contract
”
;
o
“
Technical Downtime Daily Report
”
;
o
“
Weekly Cost Report
”
;
o
“
Jobs Time summary
”
(Refman format);
x
Reporting upon completion:
o
“
Final Technical Report
”
;
o
“
Final Cost Report
”
;
o
“
Equipment Change Report
”
as applicable;
o
“
Standard Warranty Claim List
”
as applicable;
175