178-Planned Maintenance Period Management Procedure / 748
P
lanned Maintenance
P
eriod
Mana
g
e
m
ent
P
rocedure
BOS-PRD-2601.900402
Version CR(BOS-PRD-10.900402). Original date: 28/05/2012. Version date: 03/12/2013. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS Technical Manager. Approved by: BOS Technical Manager. Validated by: BOS Quality Representative.
15 / 18
4.
7
P
M
P
Meetin
gs
and
D
elivera
b
le
s
overvie
w
In order to ensure proper project management and budget compliance, meetings detailed hereafter
shall
be
held within scheduled time frame and Deliverables be issued accordingly.
4.
7
.1
P
re
p
aration
R
evie
w m
eetin
g
x
Time Frame : 2 to 1 month prior PMP start.
x
Person in charge :
Technical
S
u
p
erintendent
.
x
Type: Conference Call.
x
Purpose: To review PMP specification, planning and organization (including crew change
consideration).
x
Attendees:
Technical
S
u
p
erintendent
,
B
D
O
P
ro
j
ect
S
u
p
erintendent
,
Ma
s
ter
and
C
hie
f
En
g
ineer
as applicable.
x
Inputs : Draft specification, planning, Purchase Orders Report, Crew change planning.
x
Deliverables : minutes of meeting.
4.
7
.
2
Kick o
ff
Meetin
g
x
Time Frame : At vessel arrival on site and prior Kick off meeting with Shipyard and Sub-contractors.
x
Person in charge :
Technical
S
u
p
erintendent
.
x
Type : On work site or Conference Call.
x
Purpose :
To review PMP specification, planning and Preparation Review minutes of Meeting.
To clarify Safety Management.
To clarify Crew missions (shipyard/Sub-contractor supervision and jobs to be done by crew) and
organizational concerns.
To schedule progress review meetings.
x
Attendees:
Technical
S
u
p
erintendent
,
O
p
eration Mana
g
er
,
B
D
O
P
ro
j
ect
S
u
p
erintendent
,
B
D
O
D
ockin
g S
u
p
erintendent
,
Ma
s
ter
,
C
hie
f
En
g
ineer
, C
hie
f
O
ff
icer
and
S
econd En
g
ineer.
x
Inputs : Final specification, Planning, Purchase Orders Report, Preparation Review minutes of
Meeting.
x
Deliverables:
Minutes of meeting ;
Updated spec with persons in charge;
Schedule of progress review meeting ;
Updated planning.
4.
7
.
3
Weekl
y
P
ro
g
re
ss R
evie
w
Meetin
g
x
Person in charge :
Technical
S
u
p
erintendent.
x
Type: On site or conf call with work site.
x
Purpose:
o
To review Kick off minutes of Meeting or previous Weekly minutes of Meeting;
o
To review and agree on specification jobs progress;
o
To raise any concern regarding safety, quality or planning and decide for actions
accordingly;
o
To clarify, for last progress review meeting, commissioning and sea trials scope,
organization and schedule;
o
To schedule, for last progress review meeting, delivery protocol signature.
x
Attendees:
Technical
S
u
p
erintendent
,
B
D
O
P
ro
j
ect
S
u
p
erintendent
,
B
D
O
D
ockin
g
S
u
p
erintendent
,
Ma
s
ter
,
C
hie
f
En
g
ineer
,
C
hie
f
O
ff
icer
and
S
econd En
g
ineer
(
O
p
eration
Mana
g
er
for last progress review meeting).
178