149-Reliability and Maintenance Procedure / 748
R
eliabilit
y
and Maintenance
P
rocedure
BOS-PRD-2601.900401
For vessels where Task Assistant
TM
is implemented, any improvement or modifications (maintenance job,
spare parts, stores) is to be formalized following guidelines and using standard forms mentioned in Section 6
Related Documents.
4.4
D
e
f
ect re
p
ortin
g
All breakdowns, component failures and other technical defects under warranty or not
shall
be reported
according to Company documented requirements.
All defect reports
shall
be reported in Task Assistant
TM
or using the defect report standard form
BOS-FRM-
10.0008 Defect report form
if Task Assistant
TM
is not available or does not allow defect reporting.
In addition to the defect report and as per instruction
BOS-INS-01.1205 Use of Action plan BO Surf
, the
Operation Action plan
shall
be updated by
Ve
ss
el Ma
s
ter
.
If the defect is related to a Critical Equipment, this
shall
be highlighted in the report.
Critical equipment related orders
shall
be highlighted and processed with high priority.
In the situations listed hereafter,
Technical
S
u
p
erintendent
shall
, after damage review, integrity
assessment and corrective action plan development, notify Classification Society at the earliest :
x
Collision, grounding, fire, flooding, pollution;
x
Unavailability of vessel propulsion system, shaft or gearbox;
x
Unavailability of vessel Main Engine or Genset.
If a Condition of Class is raised, this
shall
be processed as described in § 4.12.
O
p
eration
s
Mana
g
er
shall
ensure defect notification to the vessel Flag Authority.
For new built vessels covered by warranty (warranty period lasts 1 year after vessel delivery date), any
defect reported in Task Assistant is also to be recorded in the vessel Warrantly Claim List. The updated list
shall
be sent on a weekly base to the
Technical
S
u
p
erintendent
in charge of the vessel, as well as to the
Ne
w
Buildin
g
Warrant
y
O
ff
icer
.
For vessel where Planned Maintenance Period warranty applies (i.e. until 6 months after shipyard departure
date), instructions provided in
BOS-PRD-10.900402 – Planned Maintenance Period Management Procedure
shall
be applied.
4.
5 Sp
are
p
art inventor
y
m
ana
g
e
m
ent
Spare parts and equipment inventories (including Paint and lashing equipment inventories)
shall
be
managed and monitored through the vessel CMMS (Task Assistant
TM
or Excel file). Once updated, the
inventory must be attached to the CMMS.
Physically, all spare parts
shall
be well protected, stored in dedicated and appropriate areas (clean, tidy, dry,
air conditioning for electronical items etc.) and labelled to allow easy finding and access.
For parts related to critical or show stoppers equipment,
Ma
s
ter
shall
ensure that inventory is permanently
up to date and that quantities are available on board as per minimum requirements indicated in CMMS.
For parts not related to critical or show stoppers equipment,
C
hie
f
En
g
ineer
and
C
hie
f
O
ff
icer
(as agreed
by
Ma
s
ter
)
shall
randomly control the inventory during their period on board.
Once a year, a complete inventory verification
shall
be carried out as to ensure there is no discrepancy
between the computer and physical information. Notification of complete inventory
shall
be entered in the
Ma
s
ter
and
C
hie
f
En
g
ineer re
sp
ective
handover reports.
Additionally, Bourbon Corporate Organisation has established a Central Warehousing Data System with
accounts for shore-based storage of spare parts and components which can be accessed by Technical
Management through the
Purchasing and Supply Chain process
.
Version CR(BOS-PRD-10.900401). Original date: 28/05/2012. Version date: 31/12/2014.Valid version only on QMS site. Uncontrolled document when printed
Procedure prepared by: BOS Technical Manager. Approved by: BOS Technical Manager. Validated by: BOS Quality Representative.
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