235-Passage Planning and Manoeuvring / 748
P
assa
g
e
P
lannin
g
and Manoeu
v
rin
g
BOS-PRD-07.900503
Version 04. Original date: 01/06/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS Head of Operations. Approved by: BOS Head of Operations. Validated by: BOS Quality Representative.
9 / 13
4
.
2
.
5
Ch
e
c
ks/
c
h
e
c
klis
t
s/do
c
u
m
en
t
a
t
ion
Before leaving or entering port, the
Mas
t
er
and
Ch
ie
f
En
g
ineer
shall
ensure that all necessary equipment as
defined on the applicable Pre-Arrival and Pre-Departure Checklists has been tested.
The
Mas
t
er
and
Ch
ie
f
En
g
ineer
may delegate this task to the respective
Wa
tc
h
O
ff
i
c
er
but
shall
ensure
that the checklists have been properly completed and that an appropriate entry has been recorded in the
Bridge and Engine Room Logbooks as applicable.
4.2.5.1 Notifications
The following notifications
shall
be implemented before arrival or departure:
x
Inform the
Mas
t
er
of expected time of arrival (ETA) or departure (ETD). The
Mas
t
er
is normally the
S
h
ip
S
e
c
uri
t
y O
ff
i
c
er
(SS
O
)
;
x
Inform the engine room of the expected time of arrival or departure, establish and test
communications with the control room;
x
Alert the engine room before initiating tests of critical equipment;
x
Assign a crewmember in the bridge for emergency backup, ensure that sufficient crewmembers are
ready, and prepared to handle ropes and assist as required with berthing/un-berthing;
x
Establish and check communications with the crewmembers at the mooring stations;
x
Communicate ETA/ETD to the port, agent, logistic service, office, customer representative or
P
ilo
t
as required or necessary;
x
Contact the
P
or
t
Fa
c
ili
t
y
S
e
c
uri
t
y O
ff
i
c
er
(PFSO) to determine if a Declaration of Security (DOS) is
needed;
x
Inform the SSO of arrival or departure time. The SSO
shall
alert any passengers as necessary.
4.2.5.2 Arrival and Departure Documents and Information
The following arrival and departure documents and information
shall
be checked:
x
Ensure that the cargo is consistent with the manifest/bill of lading;
x
Establish the present state of the tide, current and other weather conditions;
x
Check the vessel’s drafts and enter the readings in the
Bridge Logbook;
x
Check that the Passage Plan is properly established. Make the necessary approval;
x
Ensure that nautical charts and documents are readily available;
x
Determine the level of security prevailing in the port, berth, or mooring zone;
x
Take note of any information concerning the vessel or cargo from the port, agent, customer or similar
logistics service.
4
.
3
Workin
g w
i
t
h
pilo
t
s
It is important that the responsibilities of the
P
ilo
t
and the
Mas
t
er
are clearly agreed and understood when
working together.
When a
P
ilo
t
is onboard, the
Mas
t
er
retains the responsibility and over-riding authority on the vessel. The
presence of the
P
ilo
t
does not relieve the
Mas
t
er
or the
Wa
tc
h
O
ff
i
c
er
of their duties and obligations for the
overall safety of the vessel.
Once a
P
ilo
t
arrives on the bridge, he
shall
join the bridge team.
Depending on local pilotage laws, the
Mas
t
er
may delegate the conduct of the vessel to the
P
ilo
t
who
directs the navigation of the vessel in close co-operation with the
Mas
t
er
and/or the
Brid
g
e Wa
tc
h
O
ff
i
c
er
.
Mas
t
er
and
Brid
g
e Wa
tc
h
O
ff
i
c
er
shall
be prepared to exercise their authority and responsibility
should
it
be considered that the vessel would be placed in any hazard by the actions or directions of the
P
ilo
t
.
235