982/ INTERNAL AUDIT PROCEDURE / 992
INTE
R
N
A
L
A
UD
IT
PR
OCE
DUR
E
BOS-
P
RD-1202.90020
3
O
r
i
g
i
na
l
to
A
uditee
;
x
O
ne
copy
to
the
Desi
g
nated Person
A
s
h
ore
(D
PA
) (i
f
IS
M
aud
i
t
);
x
O
ne
copy
to
the
C
o
mp
an
y
Securit
y O
fficer
(
C
SO) (i
f
IS
P
S
aud
i
t
);
x
O
ne
copy
to
the
h
i
gher
h
i
erarch
i
ca
l l
eve
l
of
the Aff
ili
ate
O
rgan
i
zat
i
on
;
x
O
ne
copy per
M
aster
(
of
each
vesse
l
aud
i
ted
, i
f
any
);
x
O
ne
copy per Process
O
wner
x
O
ne
copy
to
QM
S
A
udit
T
ea
m
Leader
;
x
O
ne
copy
to
Q
ua
l
it
y
Re
p
resentati
v
e
;
x
O
ne
copy
to Corporate
Senior
QM
S
C
oordinator
;
x
- O
ne
copy
to
H
ead of Crew
i
ng
(i
f Mann
i
ng and Crew
S
ourc
i
ng agency aud
i
ts
);
x
- O
ne
copy
to
H
uman
R
esources/Crew
i
ng Manager
(i
f Mann
i
ng and Crew
S
ourc
i
ng agency aud
i
ts
);
Add
i
t
i
ona
l
rec
i
p
i
ent
(
depend
i
ng on
type
of
aud
i
ts
)
I
n
case of
IS
M aud
i
ts:
Add
to
cc:
V
esse
l
o
p
eration
m
ana
g
er
/
de
p
ut
y
DP
A
V
esse
l
tec
h
nica
l
su
p
erintendent
Add
to bcc:
Di
st
_BOS_
Aud
i
t
_IS
M@bourbon
-
on
li
ne
.
com
I
n
case of
IS
P
S
aud
i
ts:
Add
to bcc:
Di
st
_BOS_
Aud
i
t
_IS
P
S
@bourbon
-
on
li
ne
.
com
T
he preferred way of
commun
i
cat
i
ng
document
shou
l
d be
ema
il.
4.
7
C
o
mpl
etin
g
t
h
e
QM
S audit
T
he
aud
i
t
i
s
comp
l
eted when
a
ll
act
i
v
i
t
i
es
descr
i
bed
i
n
the
Audit Plan
have
been
carr
i
ed
out
and
the
approved
Audit
Report
has
been
d
i
str
i
buted
.
D
ocuments
perta
i
n
i
ng
to
the
Q
M
S
aud
i
t
should
be
reta
i
ned
by
the
A
uditee
and
a
copy
sent
to
the
Q
ua
l
it
y
Re
p
resentati
v
e
.
4.
8
C
onductin
g QM
S audit
fo
ll
ow-u
p
T
he
conc
l
us
i
ons
of
the
aud
i
t
may
i
nd
i
cate
the
need
for
correct
i
ve
act
i
on
,
as
app
li
cab
l
e
. S
uch
act
i
ons
are
usua
ll
y
dec
i
ded
and
underta
k
en
by
the
A
uditee
w
i
th
i
n
an
agreed
t
i
meframe
and
are
not
cons
i
dered
to
be
part
of
the
Q
M
S
aud
i
t
. T
he
A
uditee
shall
k
eep
i
nformed
of
the
status
of
these
act
i
ons
the
Q
ua
l
it
y
Re
p.
(or
t
h
e
p
erson de
l
e
g
ated b
y
t
h
e
Q
ua
l
it
y
Re
p.
)
.
W
hen
s
i
gn
i
f
i
cant
or
recurrent
f
i
nd
i
ngs
(
at
l
east
4)
have
been
observed
,
a
workshop shall
be
i
n
i
t
i
ated by
Q
Re
p
(
or
de
l
e
g
ated
p
erson
)
and
Process
O
wner
i
n
order
to
carry
out
a
root
cause
ana
l
ys
i
s
and estab
li
sh
a
correct
i
ve
act
i
on
p
l
an
.
Each
aud
i
t
correct
i
ve
act
i
on
descr
i
bed
i
n
the
Description of Non-Conformities and Observations should
be
approved
by
the
re
l
evant
Process
O
wner
and
sent
to
the
QM
S
A
udit
T
ea
m
Leader
w
i
th
i
n
1
5 days
.
T
he
comp
l
et
i
on
of
correct
i
ve
act
i
ons
shall
be
ver
i
f
i
ed
by
the
A
udit
M
ana
g
er,
t
h
e
Q
ua
l
it
y
Re
p
resentati
v
e
,
the
A
uditee
,
and
the
Impl
e
m
entation Res
p
onsib
l
e
.
T
he
ver
i
f
i
cat
i
on
of
effect
i
ve
c
l
osure
shall
be
assessed
dur
i
ng
the
ne
x
t
Q
M
S
aud
i
t
and
the
resu
l
t
shall
be
recorded
on
the
audit report
.
O
nce
the
correct
i
ve
act
i
on
i
s
proven
effect
i
ve
,
and when
the
QM
S
A
udit
T
ea
m
Leader
has
ev
i
dences
of
comp
l
et
i
on
,
he
shall
c
l
ose
the
correct
i
ve act
i
on
.
Vers
i
on
S
F
(BOS-
P
RD-1202.0001-
ver
.04). O
r
i
g
i
na
l
date:
2011-0
3
-2
3
.
Vers
i
on
date:
201
5
-12-10.
Va
li
d
vers
i
on
on
l
y
on
Q
M
S
s
i
te
.
Uncontro
ll
ed
document
when
pr
i
nted
.
Procedure prepared by:
BOS
Aud
i
t Manager
.
Approved
by:
BOS QHS
E Manager
.
Va
li
dated by:
BOS Q
ua
li
ty
R
epresentat
i
ve
.
Page
12
of
20
982