Bourbon - Offshore - Surf - SMS manual 2016

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Page Background

Vessel

D

ocu

m

entation

BOS-

P

RD-11.900101

4

.

4

.

3 D

ist

r

i

b

ution o

f

cont

r

olle

d d

ocu

m

ents

D

ocuments

shall

be

d

i

str

i

buted

by the

Q

H

S

E

D

epartment

and

forwarded

by

author

i

sed personne

l

thus

ensur

i

ng

that

pert

i

nent

i

ssues

are

ava

il

ab

l

e

to

a

ll

personne

l

who

w

ill

need

the

i

nformat

i

on

i

nc

l

uded

i

n

the

documents

. T

he Process

O

wner dec

i

des

the

d

i

str

i

but

i

on

li

st

.

A

ll S

M

S i

nformat

i

on

i

s

stored

i

n e

l

ectron

i

c

and/or

hard

copy med

i

a

.

BO

U

RBON

Corporate

IT D

epartment

shall

ma

i

nta

i

n

the

ade

q

uate

processes

throughout

BO

U

RBON

to

ensure

that

e

l

ectron

i

c

i

nformat

i

on

i

s

constant

l

y

and

eff

i

c

i

ent

l

y

d

i

str

i

buted

w

i

th

ade

q

uate

techno

l

ogy

and

proper

l

y

secured aga

i

nst

l

osses

or

damages

.

4

.

4

.

4 Ob

solete

d

ocu

m

ents

W

henever

any

contro

ll

ed document

rev

i

s

i

on

i

s

i

ssued

,

the

prev

i

ous

vers

i

on

shall

be

removed

and

destroyed

.

Management

shall

ensure

prompt

and

eff

i

c

i

ent

remova

l

of

any

obso

l

ete

documents

that

are

ma

i

nta

i

ned

w

i

th

i

n

the

i

r

area

of

i

nf

l

uence

.

Wi

th

i

n

BOS O

rgan

i

zat

i

on

,

documentat

i

on

i

s

on

l

y

va

li

d

on

the

Quality Manage

m

ent

S

yste

m

(Q

M

S) I

ntranet

s

i

te

. T

he

fo

ll

ow

i

ng

documentat

i

on

at

l

east

become

i

mmed

i

ate

l

y uncontro

ll

ed

vers

i

on when pr

i

nted:

x

Charts

.

x

Di

rector

i

es

.

x

I

nstruct

i

ons

,

memos

,

A

l

erts

.

x

Manua

l

s

x

P

l

ans

.

x

Process

.

x

Procedures

.

x

S

pec

i

f

i

cat

i

ons

.

F

or

th

i

s

purpose

,

a

ll

these

documents

sub

j

ects

to

rev

i

s

i

on w

ill

have

a watermar

k

unt

i

t

l

ed

“

U

N

C

ONTROLL

E

D

DO

C

U

ME

NT W

HE

N

P

RINT

E

D” i

n

the

footpr

i

nt of

each document

.

D

ur

i

ng

the

year

,

after

the d

i

ffus

i

on of

the Annua

l

Safety Management System

(S

M

S)

boo

k

sent onboard each

vesse

l,

any

mod

i

f

i

cat

i

on

made

to

the

documentat

i

on

(i

nc

l

ud

i

ng

those

to

the

SMS book)

,

w

ill

be

not

i

f

i

ed

through

i

nstruct

i

ons

notes or

proper

document mod

i

f

i

ed

. T

he

Quality Rep

r

esentative

or

des

i

gned

Person

w

ill i

nform

each

rec

i

p

i

ent

of

the

i

nd

i

cat

i

ons

to

be

fo

ll

owed

-

up

. T

hese

i

nstruct

i

ons

and

re

l

at

i

ve

documents w

ill

be f

il

ed

i

n appropr

i

ate b

i

nders

spec

i

fy

i

n

the

S

M

S

and

Vessel Filing System Directory

.

Annua

ll

y the

S

M

S

boo

k

w

ill

be

rev

i

ewed and mod

i

f

i

cat

i

ons w

ill

be

i

nserted

.

I

f

for

any

reason

,

an

emp

l

oyee

des

i

res

to

preserve

the

or

i

g

i

na

l

document

(

for

tra

i

n

i

ng

,

reference

etc

.)

the

word

“

OBSOL

E

T

E

”

shall

be

c

l

ear

l

y

and

l

eg

i

b

l

y

d

i

sp

l

ayed

on

each

page

of

the

document

and

further

,

the

document

shall

be

removed

from

any

pos

i

t

i

on

where

i

t

may

be

confused

as

be

i

ng

part

of

the

funct

i

on

i

ng

S

afety Management

S

ystem

.

F

or

h

i

story purposes

,

one

obso

l

ete

copy

shall

be

k

ept on e

l

ectron

i

c

or

hard

copy arch

i

ve

,

on

l

y w

i

th

access

to

,

by

the:

x

C

o

r

po

r

ate

D

ocu

m

ent

C

ont

r

olle

r

,

for Corporate

contro

ll

ed

documents

(i

n

the

Q

M

S Si

te

);

x

C

o

m

pany QH

SE

Manage

r

/Quality Rep

r

esentative

,

for

Company

contro

ll

ed

documents

(i

n

Company

’

s

own

f

ili

ng

system

).

A

ll

obso

l

ete

documents

at

Head

O

ff

i

ce

shall

be

k

ept

i

n

an

arch

i

ve

for

at

l

east

three

years before

be

i

ng

removed

and

destroyed

. S

uch

arch

i

ve

shall

on

l

y

be

access

i

b

l

e

to

the

Quality Rep

r

esentative

(

s

)

.

Certa

i

n

obso

l

ete

documents may a

l

so be

f

il

ed

for

other

per

i

ods

,

for

l

ega

l,

statutory or

other

reasons

.

Vers

i

on

0

5

. O

r

i

g

i

na

l

date:

2

8/

0

5

/

2

01

2

.

Vers

i

on

date:

3

1

/

1

2

/

2

01

5

.

Va

li

d

vers

i

on

on

l

y on

Q

M

S

s

i

te

.

U

ncontro

ll

ed document when

pr

i

nted

.

Procedure prepared by:

BOS D

eputy

Q

H

S

E Manager

.

Approved

by:

BOS Q

H

S

E Manager

.

Va

li

dated

by:

BOS Q

ua

li

ty

R

epresentat

i

ve

.

1

2

/

1

6

92