32/ Management Control Policy / 992
Mana
g
e
m
ent Control
P
olic
y
B-POL-01.0011
Version 03. Original date: 19 November 2010. Version date: 12 June 2015. Valid version only on QMS site.
Policy prepared by: Vice President Controller. Approved by: COMEX. Validated by: Quality Director of BOURBON.
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Within BOURBON, Management Control function covers the entire process of breaking the Group’s strategic
guidelines down into operational action plans and objectives, for ultimately monitoring the results achieved
together with the budget delivery and challenges the management in the execution of the budget.
Under COMEX leadership and reporting to the Vice President Controller, Corporate Management Control is
responsible for establishing a network of processes with the objective of controlling the operations of
BOURBON in a manner which provides the COMEX with reasonable assurance that:
1. Management data, information and Key Performance Indicators (KPI) published either internally or
externally are accurate, reliable, and timely. Quality and punctuality of the reporting is a joint
responsibility of the General Manager and the Finance Manager of each Affiliate. COMEX gives full
authority to Corporate Management Control to initiate any audit of any BOURBON’s databases,
when necessary.
2. The actions of managers and employees are compliant with the Organization’s policies, guidelines,
standards, plans, procedures, and all relevant laws and regulations.
3. The Organization’s resources (including people, systems and data/information bases) and assets
are adequately protected.
4. Resources are acquired economically and employed profitably; quality business processes and
continuous improvement are emphasized.
5. The Organization’s plans, programs, goals, and objectives are achieved.
The Internal Audit department and the Quality department
shall
analyze the compliance of BOURBON’s
organization with these points on a systematic and methodical approach.
Furthermore, Corporate Management Control defines reporting processes and requirements within the group
through guidelines and procedures.
Local Management Control is a function of management and is an integral part of the overall process of
managing operations. As such, it is the responsibility of managers at all levels of the Organization to:
x
Establish practical controlling processes, in compliance with group standards, issued by the
Corporate Management Control, that require and encourage managers and employees to carry out
their duties and responsibilities in a manner that achieves the five Management Control objectives
outlined in the preceding paragraph.
x
Maintain the effectiveness of the controlling processes they have established and foster continuous
improvement to these processes.
Chri
s
tian Le
f
èvre
Chief Executive Officer
Gaël Bo
d
énè
s
Chief Operating Officer
N
icola
s
Mal
g
rain
Chief Financial Officer
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